Back Internal Audit & Compliance Officer

ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work.

In Mozambique we are working to eradicate early marriage and early pregnancy through projects that focus on adolescent girls in Inhambane, Zambezia, Nampula and Cabo Delgado. These projects are programmed along four strategic pillars: Girl Education, SRHR, YEE and Protection. Our work is gender transformative and includes influencing work at national and sub-regional level.

The position holder will be responsible to support the implementation of the Plan International Mozambique’s strategy by providing assurance of risk management and monitored controls in delivering country operations through developing and ensuring effective and efficient systems, internal controls, policies and procedures are in place and at all times implemented correctly. The position holder would act as an extra line of defence to the Country Director (CD) and CMT.

management scope, reporting lines, key relationships

Reports to: Country Director

Direct reports: none

Key relationships

Internal: The position maintains communication and working relationships with:

• the CD, CMT, ECMT, and the various process owners of processes being audited or reviewed;
• Contact person for Global Assurance Department

  External:

  • the position maintains communication and working relationships with partner organizations being audited, communities, suppliers and external auditors;
  • Interaction with other INGOs for cross learning and the sharing of best practices related to risk management;
  • Interaction with other Internal Controllers within MEESA to share experiences and information

    Level of contact with children

    Low contact: No contact or very low frequency of interaction

    Physical Environment

    The position is typical office environment

    Accountabilities and MAIN WORK ACTIVITIES

    Risk Management System / Risk Registers (20%)

    • Facilitate the effective implementation of the overall organisational risk management system, including its review and monitoring, and innovation for its continuous enhancement.
    • Monitor the progress of completion of actions on a timely basis and recommends to the CD if further action needs to take place
    • Assess the risk Register for compliance with Plan standards.
    • Support and facilitate the identification and classification of risks to the country operation, the documentation of these, and the determination of appropriate actions to appropriately manage/mitigate such risks. This includes the timely and periodic completion of the Country Office and Program Area risk registers.
    • Follow up continuously the progress made towards agreed risk management/ mitigation actions, such that remedial actions can be taken in a timely way and when necessary.
    • Regularly update the risks and progress against actions online using the new software of Plan International- MAGIQUE.
    • Ensure training and support of staff in the development of key control standards and to strengthen risk management and compliance
    • Serve as focal person for the coordination of the country-wide insurance portfolio. This includes maintaining active dialogue with the Regional Office and Global Hub regarding statutory and optional insurance requirements, such that the management team maintains an accurate overview of existing coverage, it is appropriateness and cost, its timely renewal and other matters of relevance.

      Audit and Compliance with key controls, and effectiveness and policies and procedures (20%)

      • Prepare a master list of all required compliances to internal policies and procedures, external compliances to donors and government, ensure that Plan Mozambique fully meets all the required compliances, monitor it, regularly and review its adequacy and effectiveness.
      • Review compliance with established key controls in all areas of business including program, finance, sponsorship, resource acquisition and grant management, human resources, IT, partnerships, logistics, and in any other area of business as relevant.
      • Prepare and submit a monthly report to the Country Director and a regular report to the management following reviews of compliance and the effectiveness of policies and procedures, and support and facilitate appropriate response to identified gaps or shortcomings in the control environment, including the monitoring of progress against agreed follow up actions.
      • Develop an annual calendar, ToRs and conduct internal audits of all Departments and PAs in Plan Mozambique every year. Prepare a clear report with action plans and share with Country Director. Monitor the progress against the action plan to address all internal audit actions.
      • Ensure periodic pre-audits on grants are carried out prior to the donor audits so that matters arising are addressed in a timely manner
      • Coordinate smoothly external Audits involving program and finance teams