Job Title: Human Resources Assistant
Duration: 6 months contract
Location: Harare
Position Summary:
The position supports all FHI360 projects and provides critical administrative, technical or program support to Human Resources (HR) Team in functional areas including recruitment, employee relations, benefits administrative, compensation, HRIS, and training, one domestic location and internationally. Responsible for the execution of HR administrative processes and support for the Human Resources team. Interacts extensively with multi-site employees and managers and the broader Human Resources organization. Answers questions for customers/clients using knowledge of principles and practices of human resources and company procedures.
Duties and Responsibilities:
Support the recruitment and selection of grade 1-5 employees by shortlisting, conducting interviews, creating of interview files and conducting reference checks.
Assists with conducting initial new hire orientation and ensuring all relevant documents are included on orientation package for all Grade 1-5 employees.
Assisting with tracking performance and probation goals and reviewing them.
TESS Administration, i.e. entering new employees into TESS, monitoring TESS time sheets completion by staff, ensuring time sheets are signed and approved 2 days not more than 2 days after the end of each timesheet period.
Assists with creating requisitions in Workday and entering new staff into the system.
Timely verification of documents for personnel files, timely filing of the documents, benefits, and immigration record keeping.
Attends to Grade 1-5 IR issues
Assist in compiling HR Reports such as: Weekly reports, Leave Reports and other reports as and when needed.
Supports the leave management process by receiving forms, updating the leave tracker, manual and online leave reconciliation.
Follow-up on approvals for all HR documents.
Provides administrative support to HR team including ordering office supplies and stationery.
Serves as initial point of contact for employees with questions related to their personal employee information.
Perform other duties as assigned.
Knowledge, skills and abilities:
Work independently with minimum supervision showing initiative to manage high volume workflow.
Ability to priorities work and report to supervisor on variances and provide status on regular basis.
Perform detail-oriented work with a high level of accuracy and attention to detail.
Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
Must exhibit high levels of professionalism, integrity and ethical values at all times.
Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
Record keeping, report preparation, filing methods and records management techniques.
Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
Qualifications and requirements:
Degree in Human Resources Management, Psychology or its recognized equivalent with 2–3 years of relevant experience.
Demonstrated success in multicultural environments is required.
Experience of HR in the international development organization is an added advantage.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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