POSITION TITLE: Human Resources Assistant
REPORTS TO: Human Resources Officer
LOCATION: Lusaka, Zambia
BASIC FUNCTION:
Under the supervision of the HR Officer, provide operational support to implement an effective functional Human Resources (HR) processes for the Zambia office in team functional areas, including recruitment, employee relations, benefits administration, compensation, HRIS, and training. We are currently seeking to fill the position of Human Resource Assistant for a short-term contract.
ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES:
Make out candidates offer checklists. Do reference letters to referees and collate reports for candidates’ personnel files.
Assign staff numbers and process with Administration for identification cards and to HRIS software for email addresses.
Electronic and manual filing of all documents appropriately into personnel files and subject files.
Print and package new hire orientation package.
Execute individual exit process including prompt terminal benefit computations & settlement.
In consultation with the HR Officer, invite selected candidates for interviews and ensure candidates have proper documentation during interviews.
Maintain record keeping systems for benefits; ensure that individual personnel file documentation physically corresponds with number of dependants claimed by any one employee.
Coordinate with colleagues for the organization of mail and meetings internal and external to HR.
Prepare, file, and track purchase requisitions, travel documents.
Other relevant duties assigned.
Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infections.
Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Computer literate and proficient in the use of word processing and spreadsheets.
Excellent written, oral and interpersonal communication skills with ability to work as a team member.
Ability to travel in Zambia minimum of 25%.
MININMUM RECRUITMENT STANDARDS
Bachelor’s degree in human resources management, Business/Public Administration, or related field with at least 1-year experience in the areas outlined.
Experience in an international organization preferred.
Grade 7
The last day of receiving applications is, 9 May 2023
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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