Under the supervision of the Senior Human Resources Officer (SHRO), provide operational support to implement an effective functional Human Resources (HR) process for the IHANN project in team functional areas, including recruitment, employee relations, benefits administration, compensation, HRIS, and support the coordination of new hire orientation.
ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES:
Make out candidates offer checklists. Do reference letters to referees and collate reports for candidates’ personnel files.
Assign staff numbers and pass to Administration for identification cards & to IT for email addresses.
File all documents appropriately into personnel files and subject files at least twice in a week.
Print and package new hire orientation package.
Print and circulate employee policy manual.
Execute individual exit process including prompt terminal benefit computations & settlement.
In consultation with the SHRO and HR Manager, invite selected candidates for interviews and ensure candidates have proper documentation during interviews
Liaise with SHRO to provide accommodation for entitled new hires
Maintain record keeping systems; ensure that individual personnel file documentation physically corresponds with number of dependants claimed by any one employee
Coordinate with colleagues for the organization of mail and meetings internal and external to HR.
Prepare, file, and track purchase requisitions, travel documents.
Other relevant duties assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities. Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infections. Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance. Computer literate and proficient in the use of word processing and spreadsheets. Excellent written, oral and interpersonal communication skills with ability to work as a team member. Ability to travel in Nigeria minimum of 25%.
MININMUM RECRUITMENT STANDARDS
Bachelor’s Degree in Human Resources Management, Business/Public Administration or related field with at least 3 years’ experience in the areas outlined.
SAFEGUARDING:
FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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