Position: HR and Admin Officer – Derna Libya
Grade: 5
Reports to: Field Office Coordinator (Technical Line to Benghazi HR TL)
Supervision of: Cleaners
Duty station: Derna, Libya
Travel: 15%
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
The following is a brief description of the role. The purpose of the HR/ Admin Officer position is to provide general administration and HR support to ensure the smooth functioning of the NRC Derna field office, and HR team in accordance with NRC’s HR, Admin, Finance and Logistics policies and procedures and relevant donor guidelines. The HR/Admin Officer is the first person whom NRC employees will approach for getting their Administration and HR issues resolved. S/he will liaise closely with logistics, Finance and all departments.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention.
This section shall be revised whenever a new employee is hired or the context changes significantly.
General office administration management and implementing office policies SOP. Ensure proper maintenance of office equipment and stationery, scheduling repairs through logistics department whenever necessary. Supervise cleaning staff and prepare their schedule. Provide assistance with local procurement, in accordance with NRC procurement procedures and thresholds Develop and maintain an accurate database of Admin documents and HR related documents including national staff information (soft copies) Any other general administrative as directed by line manager. Follow up on all related personnel management, staff database, access control, timesheets and attendance, leave balances, performance management, and documentation to ensure compliance of filing using hard copy personnel files and e-filing. Follow up on the required and mandatory trainings for all staff. Prepare contracts for new staff and Daily worker and track on contracts extension. Assist in training of NRC staff when needed Use HRMS to update staff database and recruitment Attend all meetings assigned by line manager and prepare periodic HR reports. Provide support and Coordinate national staff recruitment and inductions. Ensure adherence to national labor law in all HR processes and procedures. Carry out and follow up on the implementation of the exit procedure for all national staff including clearance, discharge process, final settlement, etc.; and follow up on the exit interview completion with the HR Coordination Fulfill any other HR related tasks that may be assigned by the line manager and HR TL in coordination with Line manager.Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
· Budget holders
· All NRC staff and department including Benghazi senior management.
· Liaison with other Support team members (Logs/ Finance) to ensure the HR team are well supported in these areas
· All NRC Visitors
Scale and scope of position Staff: Cleaners Stakeholders: Local authorities, Social Security, suppliers, other INGO Budgets: N/A Information: HR/Admin related records, Intranet, HR people, Legal or compliance: Terms of employment, HR/Admin related records, Libyan law, donors requirements
CompetenciesCompetencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:
1. Professional competencies
These are skills, knowledge and experience that are important for effective performance.
Generic professional competencies:
Minimum of 1 year of Experience from working in a humanitarian/recovery context or equivalent; Previous experience from working in complex and volatile contexts; Documented results related to the position responsibilities; English/ Arabic Languages, both written and verbal;Context/ Specific skills, knowledge and experience:
Minimum of 2 years of HR relevant experience Basic computer skills in Microsoft Office (MS Excel, Word, and outlook) Good Communication and interpersonal skills Strong organizational and teamwork skills Highly approachable, trustworthy and confidential Good diplomacy and negotiation skills Good cultural awareness and sensitivity Ability to work in advanced English (written/spoken) Tracking information (leases, visas, etc.) · Knowledge about own leadership skills/ profile;2. Behavioural competencies
Build meaningful relations Empower people Act with integrity Deliver results3. Performance Management
The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:
The Job Description The Goals and Performance Plan The NRC Competency FrameworkApplication Procedure:
Application is online for Libya National only. Only shortlisted candidates will be contacted. NRC does not at any stage of recruitment request candidate to make payments of any kind. NRC has not retained any agent to conduct recruitments on behalf of the organisation. NRC is committed to a diverse workforce through diversity, equity and inclusion Qualified females candidates and persons with disability are encouraged to apply. The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.