Background Information - IPAS
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the seven practice areas of HR, Administration, Legal, Finance, Procurement, Surge, Project Management and Infrastructure. IPAS has three main roles:
Support to operations in the field offices: IPAS provides timely advice and supports actively finding of solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas.
Business efficiency: IPAS recommends changes to policies, processes and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs.
Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices. Background Information - Job-specific
Reporting to the HR Manager, HQ HR Services, the HR Business Partner is in charge of the coordination of HR services provided to HQ business units.
Specifically, s/he is coordinating the workload of the HR Associates and Assistants in the team, ensuring quality management and compliance by team members with existing policies and best practices. S/he also acts as the focal point for senior recruitments and ensures adequate recruitment planning.
Relocation to Copenhagen, Denmark is a strict requirement for this position. The role requires face to face interaction with team members and stakeholders based in Copenhagen and cannot be performed remotely.1. Talent acquisition
2. Compliance
3. Team coordination
4. Process Efficiency
5. Knowledge Building and Knowledge Sharing
1. Talent AcquisitionSupport HQ Directors in talent acquisition for senior roles in their teams, acting as primary HR focal point for such recruitments
Support the HR manager in recruitment planning, and in providing guidance to HQ hiring managers on the most appropriate selection methods and ensuring HR focal points are fully briefed on staffing needs and plans
Develop, utilize recruitment plans and tools to efficiently and effectively recruit and retain a diverse workforce to meet business needs
Contribute, under the guidance of the HR manager, to the development of a business partnering approach to ensure the highest possible level of service and client satisfaction, assessing and anticipating HR needs and maintaining an effective level of business literacy about business units’ objectives and plans
Provide advice and facilitate best practice in relation to talent acquisition
Monitor workforce status and trends
2. ComplianceProvide oversight, ensuring compliance by team members with existing policies, processes and best practices.
Act as primary resource person within the team of HR Associates and Assistants to answer questions on HR policies and processes, filter requests and escalate as needed to the HR Manager
Responsible for the pre-clearance of ICA amendments
Review and approve monthly payroll for HQ personnel
Act as secondary supervisor of the HR Associates
In consultation with the HR Manager, coordinate the workload of the team members with the help of data analytics
Assess resources needs and make recommendations to the HR Manager to ensure optimal staffing
Coordinate the recruitment of HR Associates and Assistants, ensuring positions are filled and staffing gaps are kept to a minimum
Contribute to the engagement and provision of high quality results and services of the team of HR Associates and Assistants
Provide daily guidance to the team on HR policies and processes, ensuring they are briefed on policy and process changes
Foster empowerment and a high performance culture whilst role modeling UNOPS values
Coordinate the maintenance and further development of HR dashboards
Develop and maintain an efficient filing system in google drive for the team, making sure all relevant information is easy to access and up to date
Contribute to HR policy development and corporate HR initiatives by providing data on trends, risks and opportunities
Maintain an effective level of business literacy about the office and objectives and plans of the HQ business units, as well as the UNOPS HR strategy, policies and standards.
Contribute to the mapping of HR business processes and the establishment of internal Standard Operating Procedures (SOP’s) in HR management across HQ. Help the HR Manager develop procedures and practices that contribute to the enhancement and improvement of HR management and service provision in HQ.
Communicate HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.
Coordinate the onboarding of new team members, ensuring they are fully briefed on HR policies and processes
Identify learning needs within the team and propose initiatives to address knowledge gaps
Support the HR Manager in the implementation of capacity development and knowledge building initiatives for the team.
Coordinate the collection of lessons learnt and dissemination of best practices within the team
Ensure the development and maintenance of HR analytic parameters and data.
Organize, facilitate and/or deliver training and learning initiatives for team members
Coordinate team’s collection of feedback, ideas, and internal knowledge about processes and best practices
Education/Experience/Language requirementsAdvanced University degree preferably in Human Resources management, Business Administration, social or behavioral sciences.
A first-level university degree with a relevant combination of academic qualifications and two (2) years of additional experience related to the position may be accepted in lieu of the master’s degree.
High school degree with six (6) years of additional experience related to the position may be accepted in lieu of university degree Experience Requirements:
A minimum of 3 years of relevant professional-level human resources experience in a major area(s) of human resources management (HR Contract Administration, HR Reporting, Learning and Development, Recruitment or Organizational Design or other relevant area of HR) in an international, public or corporate organization are required
Within these 3 years:
-a minimum of 1 year of experience managing recruitments is required
UN/UNOPS experience required (1 year).
Prior supervisory experience required
Experience working in a multicultural setting is required
Proficiency in the usage of computers and office software packages as well as web-based management system is required Language Requirements:
Contract type: ICA Contract level: I-ICA 1 Contract duration : Open-ended, subject to organizational requirements, availability of funds and satisfactory performance Relocation to Copenhagen, Denmark is a strict requirement for this position.
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
This vacancy is archived.