Back Grants Manager

Position: Camps Grants Manager

Category Grade: Manager

Department: Program

Location: Amman/Jordan

Reports to: Deputy Country Director/ Programs

Manages: Reporting and Communication Senior Officer

Position Type: Full Time

Duration: 1 year (with potential to extend)

ABOUT RI:

Relief International (RI) is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure.

Summary:

The Grants Manager is involved in donor reporting, Awards information management, and Awards management capacity-building efforts as well as supporting the coordination of new Program Development. The Grants Manager also supports programmatic and budgetary monitoring, Partnership, compliance with donors and internal RI rules and regulations. The Grants Manager will work closely with the in-country program teams and will report to RI's Deputy Country Director Programs (DCD/P).

Essential Position Responsibilities and Duties:

Grants & Compliance Management

• Ensure that high quality reports to donors are submitted on time and are coherent and accurately written (monthly, quarterly, interim and/or final report depending on donor deadlines).
• Maintain hard and soft files on RI Jordan’s grant portfolio.
• Act as counterpart of RI Awards Management Unit focal points.
• Provide all country office teams with relevant donor compliance guidance and refresher sessions
• Lead on Grant Opening and Closing meetings, as well as monthly/regular grants review meetings and ensure proper follow up of issues raised.
• Support Finance and Programme teams in the BvA monthly meetings.
• Support in grants modification: Cost or non-cost extension, amendments, etc
• Monitor and support the use of grants management tools from RI’s Program Management Framework (PMF) for related areas of Awards management.
• In coordination with relevant staff in country, monitor implementation of programs from the perspective of ensuring accordance with donor and RI’s internal requirements.
• To distribute and share with all RI staff copies of all documentation (grant proposals, reports, budget etc.) related to their specific programs. Ensure comprehensive grant files are maintained up to date and are available for use.

• Support development of external communication tools as relevant for donor reporting and visits/meetings with the Communications Officer and relevant program leads.

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

• Coordinate the Partner Assessment processes, contracting and due diligence.

Program Development

• Maintain and update the Country Office PD pipeline tool in the Awards Matrix.
• Facilitate the Go No Go process in Country Office, and liaise with Technical Assistance Department (TAD) to support the process with Regional Support Office (RSO) and Global Support Office (GSO).
• Support the DCD/P in coordinating the proposal development process for the Country Office.
• Support the DCD/P to maintain and update the Donor mapping tool with the support of the Program Development (PD) and TAD team.

Team Management and Employee Supervision

• Closely follow up on the recruitment of Communication and Reporting staff within the Grants department, and support recruitment of other staff that have technical aspects to their functions, in cooperation with HR.
• Manage the Communication and Reporting staff, including but not limited to employee relations, task delegation, capacity building, teamwork and collaboration, completion of performance evaluations in a comprehensive and timely manner for all staff; and leaves’ management. Issues faced in any of the above-mentioned tasks should be reported to the HR Department and all decisions taken should be in alignment with RI’s policies and procedures.
• Provide clear guidance and regular feedback to staff under position holder’s supervision.
• Plan and organize training and orientation activities in developing capacity for project staff.
• Act as a mentor and role model for less experienced staff.

Qualifications and Requirements:

• Master's degree in relevant field
• At least 6 years of experience in relief or development programs, in the Grants and awards management areas, international experience is desired
• Excellent oral and written reporting skills and demonstrated ability to write and edit reports under deadline pressure.
• Ability to contribute to clear and concise reports and proposals and to meet required deadlines
• Working knowledge of budget development and management
• Experience conducting assessments, preferably using participatory approaches
• Experience working in a multi-cultural setting
• Competence with Windows, Microsoft Office
• Ability to work in unstable security environments
• Previous experience working with international donors, including but not limited to USG, EU, U.N. agencies.
• Fluent written and spoken English required, with very strong writing skills.

​​​​​​​Qualifications

• Ability to work under pressure, both independently and with teams
• Flexibility
• Ability to work in a dynamic environment and to multi-task to meet deadlines
• Promotes teamwork, contributes towards building team consensus and acts as a team player
• Consistently approach work with energy and a positive, constructive attitude
• Demonstrates ability to identify problems and take initiative to propose solutions

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Relief International (RI) is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to RI’s Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.

We value:

• Inclusiveness
• Transparency and accountability
• Agility and innovation
• Collaboration
• Sustainability