To guarantee the quality, relevance and scaling of FSL strategy and interventions at the mission, in conformity with ACF and international standards and national policies
Mission 1 : Contribute to defining the country strategy as well as the strategy and positioning of the FSL technical department
The FSL HoD is responsible for:
Ø the understanding by the field teams of the humanitarian situation regarding FSL and of the context of intervention, and its continuous, systematic and thorough monitoring
Ø the analysis of the FSL humanitarian situation
Ø the dissemination of information gathered and analyzed both internally and externally, including headquarters
Ø the production and the quality of the mission sectoral strategy document in line with ACF international and national frameworks
Ø his/her contribution to the mission strategy and the ACFIN sectoral strategy
Ø taking account of DRM in FSL strategy and projects, including participation in drafting the plan to prepare for and respond to emergencies
Ø integrating the FSL sector with the other technical sectors (FSL, MHCP, NUT)
Ø monitoring the implementation of the FSL mission strategy, its revision and its cost effectiveness
Ø contributing to the technical and operational advocacy strategies of the mission, the region and headquarters (in line with the advocacy objectives defined in the ACF reference documentation)
Ø identifying the subjects for sectoral advocacy specific to the mission, in collaboration with the Country Director
Examples of tasks:
Monitoring of general indicators
Ensuring that ACF's key FSL indicators are adhered to and analyzed in his/her zone of intervention
Adopting the technical strategies and positions produced by headquarters
Writing up the FSL sections of the mission strategy
Sharing the strategy and ensuring its consistency with those of other sectors
Sharing the mission strategy with and explaining it to all the teams within the FSL Department
Ensuring that international, national and ACF documentation is available at the mission, mastering its content and sharing it with the FSL teams
Planning internal evaluations of adherence to international standards
Organizing the contingency planning workshop for FSL and taking part in consolidation meetings at mission level
Coordinating with the other HoDs in order to ensure the greatest impact of projects by means of integration
Ensuring that the seasonal calendar is produced by the Program Managers in each of the zones of intervention
Defining and steering through the compilation of strategy monitoring indicators
Collecting data on the humanitarian situation and the FSL sector, formatting them and transmitting them to the appropriate channels (Country Director, Region, Technical Advisors at Headquarters)
Proposing subjects for FSL technical advocacy for the mission
Writing up or consolidating reports on chosen subjects in consultation with the Country Director
Defining a plan for the diffusion of sectoral advocacy for the mission
Interacting with the sectoral coordinating body on the dominant subjects for FSL advocacy
Mission 2: Coordinate the identification of needs and the formulation of project proposals
The FSL HoD is responsible for :
Ø Coordinating the identification of FSL humanitarian needs
Ø Formulating, financing and implementing the feasibility study of FSL projects (public health, technical, socio-economic, cultural and environmental aspects)
Ø Involving the logistic and Finance departments in the definition/validation of FSL projects
Ø Contributing to the search for funding bodies for his/her sector and ensuring that there is an exchange of technical information with the funding bodies identified
Ø Participating in visits by funding agencies whenever requested by the Country Director or the Field Coordinator
Ø Producing the FSL sections of project proposals in accordance with the formats and deadlines of funding bodies**
Examples of tasks:
Defining, coordinating and carrying through the assessments of FSL needs in the project and closely related areas
Coordinating and/or writing up reports of the assessment of needs and feasibility, and proposals to funding agencies
Consulting the Logistic and Finance HoDs concerning project proposals
Meeting and/or accompanying the Country Director with the sectoral funding bodies
Consolidating or writing up the FSL parts of project proposals
Validating the FSL project proposals submitted by the mission
Establishing and updating the portfolio of funding agencies
Accompanying funding agencies on field visits at the request of the Country Director
…
Mission 3: Oversee the implementation of programs/projects and ensure that reports are submitted
The FSL HoD is responsible for:
Ø Validation of the key stages and the methodologies of the projects being undertaken (timetable, CAP survey (baseline/final) systematics, technical studies, call for tender, specifications, community approach, external evaluations...)
Ø Providing technical support (direct and at a distance) to the PM, whilst alerting or sharing information with the Field Coordinator
Ø Ensuring that systems of monitoring and evaluation are in place and that their results are integrated to guarantee the improvement of the projects
Ø Timely validation of the FSL parts of internal reports and reports to funding agencies, as well as amendments to projects, with contributions by the teams
Examples of tasks :
Validation of the methodologies and the documentation produced by PM
Regular visits to projects and functional interaction with PM
Training field teams in matters of monitoring and evaluation, and in the measurement and compilation of indicators
Supporting the Field Coordinator in APR monitoring (quantitative and narrative), enter returns on technical matters and flag up dysfunctions uncovered
Proposing action plans and solutions to ensure the good execution of the programs
Ensuring that the narrative sections in the technical parts of reports to funding agencies are written up correctly by PM, validating them and ensuring their coherence
Consolidating the technical parts of the reports to funding agencies before submission
Seeking the technical support of the Technical Advisor at Headquarters on an ad hoc basis (tools, methodology, innovations, sharing experience....)
Preparing missions to evaluate needs and projects (TOR, recruitment of experts, briefings)
Mission 4 : Guarantee the quality and cost-effectiveness of projects
The FSL HoD is responsible for:
Ø The technical conformity of programs with international rules, orientations and technical standards, and the ACF framework documents and technical works
Ø Boosting the overall standard of implementation of projects in order to maximize their impact (cf CAD criteria of OECD)
Ø Ensuring, by use of ACF specific monitoring (project quality, field visits, external audit…), that norms (SPHERE and OMS), and national and international standards of technical quality are respected
Ø Issuing and following up technical recommendations
Ø Alerting the Country Director and the Technical Advisor at Headquarters to all major difficulties encountered in applying necessary recommendations and/or adaptations
Ø Alerting the Country Director and asking that precautionary measures be taken in the case of major risks to public health
Ø Promotion of external and internal evaluations of projects, in line with ACF evaluation policy
Ø Promotion of transparency and ethical standards in the projects by highlighting complaints/grievance procedures, particularly in respect of the beneficiary population
Ø Promotion of safety measures for both staff and the wider population in the implementation of FSL projects (work sites), in collaboration with the PM and the Logistics Department
Examples of tasks :
Checking the technical adequacy of the projects with reference to internal framework documents and sectoral technical literature
Checking conformity with standards (SPHERE, WHO, national..)
Arranging field visits and producing reports containing technical and operational recommendations
Feeding internal and external recommendations into the mission quality project
Seeking the technical support of the FSL Advisor at Headquarters on an ad hoc basis (tools, methodology, innovation, sharing of experience, or flagging up missing competences in technical areas ...)
Producing terms of reference for visits by FSL Advisors and internal assessors
Familiarizing him/herself with precautionary principles the “Do No Harm” approach and implementing it or recommending its implementation to decision-makers in the projects
Judiciously including external evaluations of projects in submissions
Preparing external project evaluation visits (along the lines of ACF-UK terms of reference, recruitment of experts where necessary, briefing and accompaniment on field visits)
Validating the recommendations made by evaluators and translating them into good practice in the projects
Ensuring that project proposals include complaints mechanisms and training the teams to adopt this participative methodology
Defining the necessary measures of protection and safety on FSL work sites (protection of teams, equipment and the wider population)
Monitoring compliance with the rules established during site visits
Mission 5 : Ensure the active participation of ACF in national sectoral coordination and technical forums and develop sectoral partnerships
The FSL HoD is responsible for:
Ø Representing ACF in sectoral coordination at national and sub-national levels (sectoral and/or cluster) and with the technical authorities*
Ø Interaction with regional sectoral coordination*
Ø The ACF contribution to the various action plans in the FSL sector (Consolidated Appeal Process, Flash Appeal, Inter-Agency Contingency Plan, HFA, national sectoral strategy etc)*
Ø Technical communications concerning the FSL projects in liaison with the Country Director/Field Coordinator)*
Ø Promotion of sectoral partnerships (civil society, NGOs, authorities, private sector.. .) and the enhancement of their capacities*
Examples of tasks :
Forming close relationships with the coordination forums, participating in coordination meetings and strategic working parties and passing information both upwards and downwards
Familiarising him/herself with Cluster procedures and training members of the mission in them
If possible, establishing ACF as joint leader of the FSL cluster at national and local levels
Participating in the writing up of documents dealing with the financing of humanitarian action (eg CAP, Flash Appeal etc) and with national strategies
Getting to know and meeting with key actors in FSL sectors at national level (authorities, ministers, UN organizations etc) in order to secure ACF's place as a recognized and influential actor in the field
Organizing workshops and training programs targeting sectoral partners
Identifying and promoting partnerships with local partners (national NGOs in particular)
Taking part in the development of operational partnerships in line with the ACF partnership policy
Mission 6: Team management
The FSL HoD is responsible for:
Ø the functional and/or hierarchical management of FSL personnel
Ø evaluation of the technical performance of all FSL teams (PM, Deputy Head of Department, Specialists)
Ø developing FSL competences throughout the mission
Examples of tasks:
Taking part in the recruitment of national PM or involvement in the selection of expatriates (defining profiles, interviews and/or complementary tests, technical competence for the project)
Contributing to the technical aspects of editing HR appeals for expatriates (job description, technical criteria of recruitment, action plan)
Ensuring that an FSL Department action plan is produced and followed through
Contributing to and following through individual action plans for the FSL Department
Taking part in staff development interviews with both professional and administrative team members; identifying technical training needs of national teams and expatriates, in collaboration with the HR HoD
Identifying possible technical training resources at local and regional levels in collaboration with the HR HoD
Providing technical support to the teams (creating training programs, spreading good practice....)
Seeking technical support from headquarters to reinforce his/her skills and/or those of the teams
…..
Mission 7 : Promote capitalization, technical development and research within the FSL Department
The FSL HoD is responsible for::
Ø Capitalization within the FSL sector at the level of the mission, consolidation and transmission to headquarters (technical developments, pilot projects, innovative or little documented approaches, operational approaches which may serve as a reference for the ACF network, successes and failures, contextual analyses etc)
Ø Supervision of the task of capitalization undertaken by PM and the FSL Department
Ø Sharing experience with actors in the FSL sector at country and regional levels
Ø Maintaining continuity in respect of the FSL expertise and the history of the mission
Ø Applying new approaches proposed by Headquarters or at mission level
Ø Reporting to Headquarters on technical development and research requirements and on the implementation of projects (notably in response to calls for internal ACF research projects)
Ø Setting up research projects
Ø Exploring the modalities of scientific and technical partnerships (laboratories, universities, private sector)
Ø Developing technical skills in line with the evolution of the sector
Examples of tasks:
Inserting the work undertaken by ACF into the national data base, shared by the accrediting authorities
Encouraging the FSL teams to write up their experiences
Approving capitalization documents, finalizing them and submitting them to Headquarters
Distributing relevant documents throughout the FSL networks at country and regional levels
Identifying areas/needs for technical research and development
Writing up self-funded projects in response to calls from Headquarters
Coordinating funded research projects
Supervising and documenting innovations introduced by projects
Identifying research partners where relevant (universities, for example)
Taking part in seminars and colloquia at national and international levels with a view to improving practice in the mission
Organizing departmental meetings on the technical constraints affecting the projects, discussing them with Technical Advisor at Headquarters and formulating recommendations
Writing up and submitting a handover report together with a CD of photographs at the end of the mission
Ensuring that each expatriate PM documents his/her experience in the form of a technical handover/end of mission report (in addition to any reports required by funding bodies)
Relationships and their purpose
Internal
Ø Country Director/Deputy Country Director: hierarchical relationship
Ø FSL Advisor – Headquarters : functional/technical support
Ø Field Coordinator: technical information exchange, operational and managerial
Ø Finance and Logistic HoDs : information exchange and collaboration on financial and logistical matters
Ø HR HoD : information exchange and collaboration on recruitment and training
Ø NUT/MHCP/FSL HoDs : information exchange and coordination on integrated approaches
Ø Program Managers : functional and/or hierarchical relationship
External
Ø Local authorities: representation as delegated by Country Director
Ø National and sub-national coordination (cluster et sectoral forum) : participation and eventual joint leadership
Ø Other NGOs : partnerships and technical exchanges or experience sharing
Ø Media : press relations as delegate of Country Director
Ø Funding bodies : on technical matters or as representative of Country Director
This vacancy is archived.