Background Information - Myanmar
UNOPS Myanmar is one of UNOPS’ leading offices in Asia, acting as the fund manager for some of the largest development programmes in the country. In addition, UNOPS is the Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative towards the elimination of Malaria, which works to accelerate progress toward malaria elimination in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure, and project management services to a wide range of organizations in the country, including international development partners, other UN agencies and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency, and cost-effectiveness.
Background Information - Job-specific
UNOPS is hiring a Finance Associate to support the Local Assistance Myanmar Programme (LAMP). LAMP provides prioritized assistance and protection for highly vulnerable people in crisis affected areas of Myanmar, through primarily national and civil society organizations. LAMP’s key activities include delivery of multi-sectoral assistance, capacity building, and support to coordination.
Functional Responsibilities
Under the overall supervision of the Senior Programme Manager, Local Assistance Myanmar Programme (LAMP) and overall guidance of the Finance Specialist - Performance Management and Reporting (PMO), and direct supervision of the Finance Senior Officer, Local Assistance Myanmar Programme (LAMP), the Finance Associate is responsible to support smooth operation of Financial Management of the Local Assistance Myanmar Programme (LAMP) which will contribute directly to the overall programme performance.
The Finance Associate will broadly carry out the following tasks and maintains the financial management of projects and promotes a collaborative, client-oriented approach.
1. Budget preparation/management
Support in preparation of the programme budget and support the Finance Senior Officer in the preparation of the extension/ annual budget and maintenance of the OneUNOPS budget.
Monitoring the budget and the delivery situation in the OneUNOPS system and making necessary adjustments in time.
Ensure to keep up to date with guidelines and procedures for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures.
Ensure full control over the budget and sharing of information relevant for budget management related to Project across the team in closed and constant communication and collaboration with the team;
2. Cash Management
Assist in organizing and oversight of cash management processes, accounting and reconciliation of all transactions in a timely manner.
Assist in the review of cash position to ensure sufficient funds on hand for disbursements and preparation of monthly cash forecast.
Assist Finance Senior Officer in Managing the fund flow in close collaboration with the Programme and Contracts teams, for the Senior Programme Manager’s review and submission to donors as required.
Monitor/Track payment received from donor contributions and income recognition in oneUNOPS System.
3. Assurance and Financial Reporting
Support quality control of the project accounts by performing constant review, analysis and reconciliation of accounts.
Investigation of discrepancies and initiation, take the necessary corrective action in a timely manner.
Ensure that Requests for Payments are reviewed and verified in a timely manner to ensure that all requests are supported with complete documents as mentioned in respective Standard Operating Procedures and in compliance with donor/ client’s requirements, UNOPS corporate policies and guidelines.
Support in Receipt Accrual, Local Currency Clean-up for LAMP to ensure the balances are correct.
Review and analyze financial data and assist in the preparation of financial reports
Assist in preparation of the financial reports of the programme to ensure timely and accurate submission to donors in accordance with the established procedures, with special considerations concerning non-USD currency reportings.
Provide necessary support related to Fund Management Office (FMO) internal and external audits including partners Audit.
Ensure that all correspondence is properly maintained in the shared drive.
Provide necessary support for Due Diligence Assessment of implementing partners.
Ensure all balance sheet accounts are truly represented as the Balance Sheet account according to UNOPS Financial Rules and Regulation, and Organizational Directives at Monthly/ Quarterly basis.
Contribute to UNOPS year-end closure / quarterly closure to comply with all year-end closure guidelines.
Assist in providing guidance and advice on payment related process and internal control matters to project staff and partner organizations as necessary.
Perform any other job-related duties as assigned by the Finance Senior Officer.
4. Ensures Knowledge building and knowledge sharing
Support to organize, facilitate and/or deliver training and learning initiatives for personnel and partners on Finance and audit related topics.
Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.
Actively build and share knowledge and best practices within FMO, PMO and with IPs
Education/Experience/Language requirementsa. Education
Completion of secondary education diploma or equivalent is required.
A University degree preferably in finance, accounting, business administration or related area would be an advantage and may be considered as a substitute for 4 years of qualifying work experience.
b. Work Experience
Minimum 6 years of progressively responsible finance experience with a national or international organization in providing financial management services, etc.
Strong knowledge of general accounting principles and best practices required.
Prior experience with international organizations in financial management will be preferred.
Good knowledge of international and/or UN/UNOPS financial regulations and rules and accounting practices would be an asset.
Previous successful involvement in a similar position with the UN system would be an asset.
Previous working experience with UNOPS ERP system would be an asset.
Computer literacy in Microsoft packages (MS Word, MS Excel, MS Access) is required. Experience with Google Suite is highly preferred.
c. Language
Fluency in oral and written in Myanmar is required.
Fluencyin oral and written in English is required.
For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
This is a local position open for Myanmar Nationals Only.
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.