Back Finance and Operations Manager

About FHI 360:

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions. We are currently seeking qualified candidates for the position of Finance & Operations Manager for the Ethiopia’s Healthy Behaviors Activity. This position will be based in Addis Ababa, Ethiopia.

Project Description:

The Ethiopia’s Healthy Behaviors Activity project implemented by FHI360 and funded by USAID will support the Ethiopia Government and a broader set of stakeholders to design, implement, and evaluate SBC strategies that, strengthen comprehensive health knowledge and skills, foster community support for health action, shift harmful social and gender norms, increase provider motivations and skills to provide client-centered services, and engender institutional commitment and capacity to lead this change.

Job Summary:

Working closely with the Finance & Operations Director, the Finance & Operations Manager will provide financial and accounting direction to the Ethiopia’s Healthy Behaviors Activity and guide operational project-evaluations, including supply chain management, purchasing, facilities, and fleet management. Their responsibilities on the finance & accounting side includes monitoring project accounting & finances to include but not limited to; reviewing and posting transactions into GFAS financial system, preparing project budgets, managing financial reporting to clients, ensuring adherence to funder rules and regulations, coordinating with the Regional Office and headquarters on financial information required on the project, providing financial technical assistance to develop the capacity of FHI 360 partner organizations and entities in the country, and acting as a resource for project staff on finance-related issues. On the Operations side they will collaborate with other project Managers across the project to identify system needs, process bottlenecks, and to develop unique solutions to enable more timely, efficient, and accountable project operations.

Accountabilities:

• Has basic knowledge of applicable financial and accounting statutes and regulations.
• Monitors day to day financial operations for the project including budgeting, financial reporting, forecasting, and variance analysis.
• ·Develops, maintains, and improves on financial tools and templates.
• Assists the Finance and Operations Director in creating and managing division forecasts and budgets.
• Supports the establishment of financial internal controls and project governance.
• Performs project finance analysis, ensuring work plans are adequately budgeted.
• Manages sub recipient financial reports and reviews and analyzes sub award tracking system.
• Serves as subject matter expert for project finance and may lead teams on complex issues.
• Works with confidential data, which if disclosed, might have significant internal and/or external effect.
• Examine and review documents related to the monthly accounting closure of the Ethiopia country office.
• Ensure logistic and procurement activities are properly documented and fully adhere to USAID rules are regulations & customs regulations and protocols relevant in line with Ethiopia government laws.
• Collaborate with Regional Office to identify operations and administration process bottlenecks and develop solutions appropriate for operations.
• Establish and maintain asset and inventory registry in the Country office and the field satellite offices, including equipment allocation & maintenance, and dispose of assets in accordance with donor regulations.
• Other duties as assigned.

  Applied Knowledge & Skills:

  • Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems.
  • Excellent oral and written communication skills.
  • Excellent and demonstrated organizational and presentation skills.
  • Excellent and demonstrated project management skills.
  • Ability to influence, motivates, and negotiates and work will with others.
  • Is well-versed in state and federal laws and regulations that have impact on financial analysis and management controls.
  • Has familiarity with Sarbanes-Oxley (SOX) and experience with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems.
  • Sound knowledge and past experience with Generally Accepted Accounting Principles (GAAP) practices and reporting guidelines.
  • Must have excellent organizational, supervisory, leadership and managerial skills.
  • Ability to provide strategic leadership and advice to team, exchange information and collaborate with colleagues and peers within and outside the organization.
  • Possesses a full understanding of the organizational structure, policies and practices, and the impact on own area and the entire organization.
  • Must have excellent communication, diplomatic and negotiation skills.
  • Ability to multi-task and meet deadlines in a timely manner.

    Problem Solving & Impact:

    • Works on problems moderately complex scope that require in depth evaluation of data and various factors.
    • Exercises judgment within broadly defined practices and policies in selecting methods, techniques, for obtaining results.
    • Decisions made generally affect company operations and may jeopardize overall business activities.

      Supervision Given/Received:

      • Career level” manager.
      • Works under broad direction with considerable latitude for independent action.
      • Ability to motivate, mentor, and manage individuals and groups from diverse backgrounds and expertise, resulting in high quality and timely work delivery.

        Education:

        • Master's Degree or higher in Accounting, Finance, Business Administration or related field is required; or a bachelor’s or certifies accounting degree with 8 years’ experience.

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          Experience:

          • At least 7 years of relevant experience in administrative and financial management, including overseeing the finance and operations of equally large and complex projects.
          • Familiarity with USG rules and regulations is required.
          • Relevant skills in automated accounting software systems and database spreadsheets.
          • Excellent interpersonal skills and experience establishing and maintaining good relationships with a wide variety of professionals and organizations.
          • Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
          • Demonstrated expertise in negotiation, conflict resolution and stakeholder management.
          • Technical understanding of office equipment and building construction and maintenance.
          • Fluency in English and Amharic.

            Typical Physical Demands:

            • Typical office environment.
            • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
            • Ability to sit and stand for extended periods of time.
            • Ability to lift/move up to 5 lbs.

              Technology to be Used:

              • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

                Travel Requirements:

                • Less than 10%

                  This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

                  FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

                  FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
                  
                  FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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