Back Finance and Grants Officer

The Finance and Grants Officer will be responsible for managing administrative processes that will support efficient sub-recipient monitoring, ensuring full compliance with USAID rules and regulations & FHI360 policies as well as continuous improvement of financial systems and compliance levels.

Responsibilities:

• Participate in Pre-award assessment process
• Monthly financial reports from sub-recipients (SFR) are reviewed timely against proper, valid, and complete supporting documents and ensure that queries are detected and resolved promptly with sub-recipients. ensure financial reporting in compliance with USAID Award agreement.
• Updating the SFR timeline reporting tracker
• Timeously book all SFR expenses in DPA and GFAS before or by the 30th of each month
• Updating the SAT and monthly pipeline
• Uploading final Pipeline reports onto SharePoint and updating folders with new monthly templates for FO updates, also on SharePoint
• Ensure that sub recipients submit their VAT reports for previous FY.
• Ensure that sub recipients comply with Statutory requirement
• Participate in sub recipients' Audit entrance and exit meetings
• Review of Mentor monthly stipends, completion of payment schedules and submission to Finance for payment
• Track sub recipient cost share contribution, ensure timely review of cost share reports as received from sub recipients and prepare a consolidated cost share report
• Participate in sub recipient progress review meetings and follow up on agreed action issues.
• Participate in sub recipients budgetary planning process
• Track pipeline and burn rate reports for each sub recipient
• Work in collaboration with Finance team to monitor sub grantees spending against budget
• Participate in the close out process of sub recipients

  Requirements:

  • Diploma or bachelor’s degree in Accounting or Finance or Administration
  • Minimum 2 years relevant experience working in an NGO environment
  • Experience and knowledge of U.S. Government grants, contracting and auditing standards.
  • Experience in sub-recipient monitoring and capacity development.
  • Ability to establish priorities and pay attention to detail.
  • VAT experience
  • Experience in working with sub recipients an added advantage.
  • Budget development and reporting skills essential
  • Relevant software skills including automated accounting software, and Microsoft Excel
  • Demonstrated written and communication skills in English.
  • Competencies:
  • Accountability
  • Take initiative and ownership of own responsibilities
  • Works independently and needs minimal supervision
  • Donor Compliance
  • Collaborative
  • Results orientated

    This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

    FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
    
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