Back Finance and Budget Officer

Org. Setting and ReportingThis position is located in the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA) with duty station in Bangui. The incumbent will directly report to the Chief of Unit, Finance and Budget Officer, under the overall supervision of the Chief of Finance and Budget Management Section. ResponsibilitiesWithin the delegation of authority and under the supervision of the Chief of Unit, Finance and Budget Officer, the incumbent will be responsible for the following duties. Budget Preparation • Prepare cost estimates and budget proposals, in terms of mission’s resourcing requirements such as staff and non-staff requirements, including programmatic aspects; review, analyze and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs. • Provide support to programme/fund centre managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions. Budget administration • Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. • Administrate the mission’s allotments in accordance with the established procedures including redeployment/reallocation of funds. • Ensure the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making; Provide support and guidance to fund centre/programme managers on budget implementation and corrective actions where necessary. • Prepare the budget performance report of the mission and ensure that correct and accurate data and information are provided by the various programme / fund centre managers in compliance with the Controller’s instructions. Review and finalise the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures. • Provides substantive support to relevant intergovernmental and expert bodies. Finance • Analyse complex/unusual accounting transactions and open items in the accounting system and implement corrective actions. • Advise and ensure that only valid year-end budget commitments confirming with established criteria are valid for carrying forward. • Review and verifies that appropriate relevant supporting documents have been provided for the processing of payments for goods and services received. • Approves/Confirms that proposed obligations or expenditure are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations. • Ensures that accurate and complete reporting and internal control systems are functioning and that all relevant records are maintained. • Produces major/complex financial reports used for development of policies and guidelines including trend analysis. • Provides advice and guidance concerning the UN Financial Regulations and Rules, policies and guidelines. • Takes initiative to improve financial management processes and approaches. • Provides data for the preparation of year-end performance reports in respect of the Service. • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Guides, trains and supervises staff in the function. General • Act as a Certifying Officer under Financial Rule 105.5 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules; Act as Bank Signatory under financial rule 104.5. • Provides advice and guidance, including training, to staff on budgetary and financial policies and procedures, • Participates in intra-departmental meetings on matters related to resource requirements, programming, and budgetary issues. • Undertakes research and analysis of financial and budgetary policies and procedures, makes recommendations for changes and/or modifications. • Ensures the integrity of financial and management systems and the controls that underpin them. • Provide advice, financial interpretations, adaptations, and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of a Chief Finance and Budget Officer. • In the absence of the Chief Finance and Budget officer, oversee the daily operation of the Office. • Carry out other duties as assigned. CompetenciesProfessionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. EducationHigh school or equivalent diploma is required. Technical or vocational certificate in accounting, finance, budget or related fields is required. Job - Specific QualificationNot available. Work ExperienceAt least ten (10) years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management is required. Experience in cost management, budget formulation, financial monitoring, accounting, audit, financial reporting or other related area, including Results based-budgeted (RBB), International Public Sector Accounting Standards (IPSAS), and use of Enterprise Resources Planning (ERP) financial modules is required. Experience working in grants management, funds management and financial management modules using an Enterprise Resources Planning (ERP) system such as Umoja or other is required. Experience in drafting and preparing correspondence related to relevant financial and budget matters is desirable. Experience working with international or multi-national in a volatile, conflict or post conflict settings is desirable. Experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; Knowledge of French is desirable. AssessmentPreviously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special NoticeThe United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. This \"Recruit from Roster\" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.