About Ma3an Project:

Ma3an is a seven-year (2018-2025) USAID-funded project with the goal to increase Tunisian youth civic engagement and economic empowerment to advance progress towards sustainable, inclusive development in Tunisia. Ma3an’s objectives include: (1) Youth have improved access to skills, services, and opportunities for civic engagement and economic empowerment, and (2) Tunisian youth lead and meaningfully participate in activities to address youth and community priorities. In its remaining three years, Ma3an will capitalize on the strong foundation of youth leaders, safe spaces, and local partners in its 33 communities and will engage more youth and partners who can offer additional assets to ensure that a wide representation of Tunisia’s most underserved youth can benefit from skills, services, and opportunities they need to secure their livelihoods and contribute to their communities. This includes working with local partners to set up and support a network of youth leaders who can cascade essential skills to their peers and who can propose and lead initiatives that respond to the challenges they are facing. Ma3an will also continue to build the capacity of youth system actors – including safe spaces, youth-serving and youth-led organizations, and youth-community collaboration mechanisms – to better prepare them to not only meet the needs of young people, but to effectively engage them as partners in their work.

To strengthen our Constructions department, we are looking for qualified candidates for a 3-month internship, possibly renewable, as a Document Controller.

Responsibilities:

  • Maintain the security and confidentiality of sensitive business documents.
  • Control and supervise the flow of letters and documents in and out of the department.
  • Design, daw, update, monitor, control and follow the daily, weekly, and monthly reports, records, and documents databases and flow.
  • Liaise with and distribute project related documentations with different levels of the project team and possibly external parties.
  • Assist engineers when accessing documents through the document management system.
  • Manage and coordinate documents flow between engineers, finance, procurement, and logistic departments.
  • Proofread and edit the documents for compliance and accuracy.
  • Handle and manage the intake, verification and storage of documents, File, and archive relevant documentation.
  • Update and manage physical records and document management systems.
  • Handle short-term and long-term storage of significant business documents, data, and information.
  • Update and manage physical records and document management systems.
  • Handle short-term and long-term storage of significant business documents, data, and information.
  • Take part in regulatory inspections and internal audits.

    Requirements:

    • Bachelor, master's degree in management, Civil Engineering or related field.
    • Good knowledge in construction field documentation
    • Good communication skills in English and French
    • Good reporting Skills in English and French
    • Good organizational Skills

      This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

      FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

      Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

      FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

      FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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