Location: home-based
Type of Contract: 25 days Consultancy (with potential extension)
Start date: ASAP
Deadline to apply: 10 September 2023
The selected consultant candidate must present a proof of registration as an Independent worker, company, consultant, with their National Social Security Authority.
I. MSF INTERNATIONAL
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation. MSF International is the legal entity that binds MSF’s 24 sections, 25 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.
II. POSITION BACKGROUND
As a medical humanitarian organisation, MSF must ensure a reliable and effective supply chain, which in essence requires an efficient management system for medical products throughout the whole process, ie “end-to-end” from procurement to the end-user distribution pharmacy.
Currently the different IT systems used to support the supply chain and management of medical items do not sufficiently support the pharmaceutical requirements nor the medical needs. These tools are unable to communicate with each other, preventing MSF from having a timely, accurate, and efficient stock management system that would facilitate the communication, coordination, planning and relevant decision-making that MSF operations need to ensure quality of care.
Therefore, there is a need to formulate a clear picture of the future “End-to-End” supply chain system/s for medical items based on the NEEDS of the medical community at the field level, as well as for institutional accountability. This will facilitate the different MSF Medical Directors in their decision-making process in the future to implement a solid strategy related to the supply chain system/s for medical items. Likewise, clarity of the pharma/medical requirements will support discussions with other departments such as Log, Supply, Ops, Finance, and IT regarding future system/ERP requirements.
III. PLACE IN THE ORGANISATION
The consultant is hired by MSF International. He/she reports to the International Operational Pharmacist, and coordinates with the Core group created for this undertaking, the International Medical Coordinator, International Supply Coordinator, the OCB medical director and the International Pharmacist Coordinator. He/she will engage with key stakeholders for the purpose of this consultancy.
IV. OBJECTIVES OF THE POSITION
The purpose of the consultant is to support the Head to revise the MSF Medical Procurement Policy by mapping all existing QA documents and terminology, engage with all key stakeholders, and propose a harmonised, consistent, clear terminology and format for a revised QA Policy and associated QA and medical procurement documents.
V. MAIN RESPONSIBILITIES
Coordinate and lead consultations with key stakeholders to identify the main requirements for “End-to-End” supply chain system for medical items. Develop a conclusion report based on findings collected during the stakeholders’ consultations to handover to the core group overview
Specific Tasks:
Organize and lead One on One consultations sessions with key stakeholders to gather input and feedback. The profile of the different stakeholders is defined in the concept note validated by the DirMed platform (see attachment below). Liase with OC HQ pharma referents to organize stakeholders’ One to One consultations. The consultations should be conducted online.Elaborate an online questionnaire to be distributed with the different stakeholders and fulfilled by the stakeholders before the one on one consultation.With the support of the IO Operational Pharmacist, collect stakeholders’ input to summarize findings and present and handover conclusions to the core group, including the profiles of the stakeholders engaged during the consultations.Maintain stakeholders informed of finding and main conclusions reached at the end of the consultancy