OBJECTIVES OF THE PROGRAMMECountry Management Support Units (CSUs) have been established to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures,rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system
DESCRIPTION OF DUTIESThe Assistant Logistics, Travel and Protocol reports to the Operations Officer.The Assistant provides support to both managers and staff members inperforming GSM transactions in the following areas: -Travels and meetings management1.Raise and manage meeting plans in GSM;2.Raise and manage Travel Requests for meetings and official missions;3.Ensure compliance with the Travel Policy;4.Manage administrative arrangements for all WCO meetings and official missions and travel plans;5.Track the implementation of missions' recommendations;6.Assist in the production of reports, statistics, and/or information material when required;7.The incumbent will serve as back up to the team members in similar or different positions within the WCO.Logistics management1.Assists international staff with importations, purchasing and registration of their payment and inventory requirements. 2.Coordinates and monitors office space requirements in liaison with relevant units as required. Manages allocation of office space and equipment to staff members in collaboration with the administrative services team3.Coordinates and provides sound transport management service in WHO country office. 4.Assesses the transport need and develops transport plan to ensure availability of transport for the planned activities of WHO country office5.Monitors the movement of WHO vehicles in accordance with the rules and the regulation of WHO6.Manages the inventory of WHO vehicles and ensures that the vehicles are road worthy7.Acts as focal point with external contractors for vehicle maintenance; evaluates the quality of maintenance conducted on WHO vehicles and provides technical advice when required8.Ensures proper management of radio HF and VHF communication network9.Follows up the process of annual inspection and insurance policy for all WCO vehicles10.The incumbent will serve as back up to the team members in similar or different positions within the WCO.11.Assists in the production of reports, statistics, and/or information material when requiredProtocol 1.Assist in the preparation and organisation of protocol aspects of official events held between the WCO and AFRO region official delegations,2.Assist in the coordination of formalities at arrival and departure of the WCO official visitors, WRs and missions, Cluster directors on mission and special invitees at the airport3.Ensure required logistic arrangements during the travel ofthe WR, WCO staff and Cluster Directors, in collaboration with ASO services4.Coordinate the protocol activities during the WCO country missions and other official events; Provide updates to External Relations,Partnerships and Governing Bodies (EPG) on the diplomatic directory, as changes come to incumbent's attention in the course of his/her work.5.Assist in facilitating contacts with Embassies' protocol services, International agencies in WCO and Ministries. 6.Perform other related responsibilities as assigned,including replacing and backstopping for others as required
REQUIRED QUALIFICATIONS
EducationEssential: Work requires completion of secondary school with training of general administrative practices with focus on Logistics, Transport, Procurement and Travel practices,theories and procedures. Training inlogistics, Proven skills in drafting and editing required
Desirable: Training in UN/HR systems is an advantage.Transport, supplies/procurement, and travel would be an asset
ExperienceEssential: At least Five (5) years of experience in administrative positions preferably with several years experience in the UN and have a sound knowledge of its rules,regulation, procedures and practices as related to the work
Desirable: Experience in other areas such as Programme Management would be an asset
SkillsWork requires maintaining up to date knowledge on any changes to the standard operating procedures. The incumbent is also expected to maintain computer skills including skills in Global Management System/BMS, to the standard of the Organization by self study or in-house training. Knowledge of WHO rules, regulations, policies and practices would bean asset
WHO CompetenciesTeamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Ensuring the effective use of resources
Use of Language SkillsEssential: Expert knowledge of English.
Desirable:
REMUNERATIONWHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 24,422 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
For information on WHO's operations please visit: http://www.who.int.
WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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