Requisition ID 34473 Office Country Egypt Office City Cairo Division Banking Countries of Operations Contract Type Short Term Contract Length 13 months Posting End Date 01/04/2024

Purpose of the Job

The Assistant provides administrative support to staff, including travel arrangements and secretarial assistance in project preparation.

Accountabilities and Responsibilities

  • Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service.
  • Distributions of mail, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member.
  • Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder’s schedules.
  • Proof read and draft routine business correspondence for Banker’s signature, editing, photocopying, scanning and binding documents;
  • Organising conference calls, video conferences, external and internal meetings;
  • Travel arrangements for various business trips, including visas arrangements and preparation of ECFs and following up reimbursement process
  • Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team
  • Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
  • updating DTM entries as per the OPSCOM minutes and memo;
  • OpsCom preparation: video-link organising.
  • Assist in the organisation of workshops and seminars, preparing presentations for internal and external meetings;
  • Working with visiting missions in the related areas
  • To replace receptionist in her absence
  • Ad-hoc other secretarial and administrative duties when required.
  • Depending on RO to assist two-three lawyers and deal with OGC related issues particularly processing of POAs related to the project; processing of legal documentation, safekeeping; completion of OGC formsTranslation of short documents (max. 1,5-2 pages)
  • Depending on RO working with petty cash payments can be required
  • Depending on RO may be assigned to coordinate in visa/registration issues, liaise with the MFA

    Knowledge, Skills, Experience and Qualifications

    Academic Qualifications

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