IMPORTANT NOTICE REGARDING APPLICATION DEADLINE:  please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

 

 

1.      Organizational Context

 

a.        Organizational Setting

 

The post is located in the Copyright Development Division, Copyright and Creative Industries Sector.  The Copyright Development Division is responsible for the provision of technical assistance and capacity building programs and projects for developing countries in the field of copyright and related rights and for coordinating the interface of the WIPO Copyright and Creative Industries Sector with developing country member states in the field.  The aim is to help these countries in using the copyright system to extract greater economic value from their cultural and other creative works. 

 

The Division provides advisory services, capacity building and technical assistance in relation to the implementation of WIPO's copyright and related rights partnership programs at the national, sub-regional, regional, inter-regional and international levels.  The Division also coordinates some of the Organization's public-private partnership activities in the copyright and related rights field, including the Publishers Circle as well as DA projects.

 

b.        Purpose Statement

 

The incumbent assists the Senior Program Management Officer in charge of the Development Agenda (DA) project entitled \"The development of the music sector and new economic models in Burkina Faso and in certain countries of the West African Economy and Monetary Union\". The incumbent is required to perform a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the project.

 

c.        Reporting Lines

 

The incumbent works under the supervision of the Senior Program Management Officer, Copyright Development Division, Copyright and Creative Industries Sector.

 

 

2.      Duties and Responsibilities

 

The incumbent will perform the following principal duties:

 

a.   Draft standard correspondence; text process and format, using appropriate software, a variety of documents (official correspondence, tables, reports, presentations, publications, etc.); proofread for accuracy, grammar and style and ensure adherence to corporate standards; may prepare and format documents for Internet publication.

 

b.   Initiate and follow up on administrative tasks in the computerized financial/travel/ procurement/human resources systems, including the administrative processing of consultants' contracts, travel authorizations, purchase requisitions, etc.

 

c.   Provide office, administrative and logistics support for meetings, committees, seminars and/or workshops, etc. organized under the project at national and/or regional levels. This includes implementation of logistics, preparation of invitation letters and the typing, compilation and distribution of working documents and other material.

 

d.   Timely process and completion for travel arrangement, including travel authorization, hotel reservation, arrangement of travel, visas, identity cards, security and other required clearances.

 

e.   Calculate and prepare standard cost estimates, (e.g. printing requirements, consultancies, and travel); keep track of the budget/expenditure of the work unit. Prepare routine financial data and statements for the project-related activities.

 

f.    Prepare documents and materials for missions for colleagues, resource persons and participants of meetings, seminars and project-related activities.

 

g.   Prepare and process transactions in the computerized financial/travel/procurement/human resources systems, including contracts, travel requests, purchase requisitions and external payment authorizations, etc. Arrange payment of resource persons, such as Daily Subsistence Allowance. Draft payment-related correspondence and ensure follow-up.

 

h.   Maintain and update program and project databases and filing system on the project. Maintain tracking, monitoring and/or reporting systems regarding allocations and expenditures.

 

i.    Perform other related duties as required.

 

 

3.      Requirements

 

Education (Essential)

Completion of secondary education, with relevant diploma.

 

Experience (Essential)

At least three years of office support work experience, including working on project-related administrative tasks.

 

Language (Essential)

Excellent knowledge of written and spoken French.

 

Language (Desirable)

Good knowledge of English.

 

Job Related Competencies (Essential)

Ability to work within the applicable rules, regulations and procedures.

 

Ability to prioritize work assignments, perform routine work independently, and meet deadlines; ability to work effectively in a team.

 

Ability to obtain services from other work units inside or outside the office for completion of tasks.

 

Accuracy and ability to pay attention to details.

 

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.

 

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

 

 

4.      Organizational Competencies

 

1.    Communicating effectively.

2.    Showing team spirit.

3.    Demonstrating integrity.

4.    Valuing diversity.

5.    Producing results.

6.    Showing service orientation.

7.   

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