At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.
Introduction
Are you a rigorous administrative assistant looking for position in an international environment? Do you have excellent communication skills in French? Then join CERN’s focal point for diplomatic relations with the Host State authorities (France and Switzerland) and make your contribution to the effective functioning of the Organization.
You will join the Host State Relations section (IR-DS-RH) in the International Relations sector, which liaises with public Administrations in the Host States, working closely with all CERN Departments and the Organization’s other Services.
Functions
As an administrative assistant, you will:
Provide administrative assistance to the IR-DS-RH section (managing agendas, incoming and outgoing phone calls, e-mails, official duty trips, meetings);Organise meetings, events and visits;Draft e-mails, letters, minutes and presentations;Work on archiving relevant information;Seek and receive official information, provide assistance for documents editing, proof-reading, follow-up and distribution;Cooperate with CERN departments and liaise with interlocutors in the French and Swiss public administrations on situations requiring interactions with the Host States, such as visa issues, etc.;Provide official information to internal and external interlocutors in relation to the Organization’s rules and procedures.Higher administrative diploma or equivalent relevant experience in the field of administration, international relations, legal matters or a related field.
Experience:
Proven experience of administrative work in a team, preferably in an international environment.
Previous experience working in paralegal/legal administrative functions would be a strong asset.
Technical competencies:
Knowledge of administrative rules and proceduresSecretarial workCustomer serviceUse of office software packagesEvent organisation and managementBehavioural competencies:
Demonstrating Accountability: working conscientiously and reliably; delivering on promisesWorking in Teams: building and maintaining constructive and effective work relationshipsManaging Self: handling uncertainty and ambiguity calmly and effectivelyCommunicating Effectively: providing others with timely informationLanguage skills:
Ability to prepare/draft accurate and tailored texts in French.
Spoken and written French and English: ability to understand and speak both languages in professional contexts.
Eligibility and closing date:
Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 24.10.2023
Employment Conditions
Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
Job grade: 3-4
Job reference: IR-DS-RH-2023-126-LD
Benchmark Job Title: Personal/Team Assistant