External/Internal Vacancy Announcement
No. WFP/GHA/ADMIN/ACC/May/2023
ADMINISTRATIVE ASSISTANT
Deadline for Application: 10 days from day of publication
The Office of the UN World Food Programme (WFP) Accra invites applications from suitable candidates to fill the vacancy below.
Job Title : Administrative Assistant
Duration : 1 Year Renewable
Post Grade : G5
Duty Station : Accra
JOB PURPOSE:
To support effective delivery and maintenance of client-focused, value-for money-oriented quality administrative practices.
MAJOR DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Head of Finance and Admin, the Admin Assistant will be responsible for the following duties.
1. Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
2. Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
3. Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
4. Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
5. Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues. 6. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
6. Perform other related duties as required.
Minimum Academic Qualifications Guide
University Degree in Business Administration or other related fields corresponding to the advertisement. A post-secondary certificate in the related functional area is desirable with additional years of experience.
Desired Experiences for entry into the role:
A minimum of five (5) years of progressive experience in administration or other related fields.
Language: Fluency in both oral and written communication in the UN language in use at the duty station. Fluency in French will be an added advantage.
This vacancy is archived.