Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Engagement Facility under Resilience and Environment Portfolio has been designed to provide evidence-based policy and implementation support to the government and stakeholders to realize the vision of zero carbon by the end of 2045 and develop Nepal as a risk resilient society by 2030 through implementation of revised Nationally Determined Contributions (NDC) and its long-term strategy together with National Adaptation Plan (NAP). The facility will further support the Government through data analysis and capacity building for achievements of SDGs and implementation of Multilateral Environmental Agreements (MEAs) through integrated planning for climate, environment, biodiversity, water and gender equality and inclusion. Support will also be provided for conserving critical landscapes and ecosystems for water and food security and identifying sustainable biodiversity financing options and scaling up climate actions to reduce vulnerability and promote low carbon development. This will also support for documenting lessons and developing knowledge products on green financing, urban resilience, green business and jobs, sustainable infrastructure development, waste management and corporate sustainability and explore opportunities for future partnership.
Support to be provided under this Facility will be managed from and be funded through a) joint UNDP-SIDA Programme on Environment and Climate including Biodiversity Finance (BIOFIN) and Essential Life Support Areas (ELSAs) mapping, b) joint UNDP-FAO Scaling up Climate Ambition on Land use and Agriculture (SCALA), c) Climate Promise Phase II, d) Regional Programme on Climate Finance Network Programme, e) HPMP Stage II f) Governance of Climate Change Finance (GCCF) Phase III, g) Global Biodiversity Framework Early Action Support (GBF-EAS) and h) UNDP’s core resources. Activities under Engagement Facility will be implemented directly by UNDP over seven years in close collaboration with the Ministry of Forest and Environment (MoFE), Ministry of Finance, National Planning Commission (NPC), Ministry of Energy, Water Resources and Irrigation (MoWERI) and Ministry of Agriculture and Livestock Development (MoALD) with support from other government agencies, universities, UN Agencies and development partners, at the federal, provincial, and local levels.
The Administrative and Finance Associate (AFA) will closely work with Administration and Finance Analyst on financial and administrative management of Integrated Environment and Climate Resilience Planning Project (ICRP) as well as on other operational issues.
Duties and Responsibilities The AFA will work under the direct supervision of Administration and Finance Analyst and overall guidance of Portfolio Manager- Resilience and Environment.A. Project Administration Support
Assist Administration and Finance Analyst in timely and effective implementation of HR and procurement plans by preparing all necessary documents as per the UNDP and DIM guidelines; Maintain accurate financial and personnel records of the programme as required by UNDP Nepal office; Assist Administration and Finance Analyst in undertaking quality assurance of project procurement i.e. technical bids, financial bids, proposals and contracts; Support in drafting internal and external correspondence especially related to procurement, recruitment, resource mobilization, partnership building etc.; Support in organizing workshops, seminars, training including arrangement for venue, logistics, transportation, and documentation of events; Provide logistic support in organizing the Project Board Meetings; Ensure all project related materials are properly documented and easily accessible; Maintain a filing system for ICRP project; Support in day to day logistic/operation management; room booking for meeting, workshop and seminar, vehicle booking, security clearance, if needed hotel arrangement, preparing meeting minutes.B. Financial Management support
Track progress in the financial delivery of agreements and contribute to overall financial planning and reporting; Support in preparation of Annual Work Plan (AWP) and Quarterly Work Plan (QWP) preparation as per the requirement of ICRP provision and ensure compliance with donor; Assist Administration and Finance Officer in drafting Note to the file, contracts with implementing partners and other such documents as per UNDP DIM guidelines; Assist in managing and tracking the various contracts to ensure timely payment; Provide support to monitor budget expenditure as per approved budget from UNDP Quantum system; Analyse the Combined Delivery Report and provide advice as required; Support project office to prepare quarterly and annual financial reporting as per requirements; Assist in preparing for project audit and in responding to audit queries; Provide training to implementing partners related to financial management, audit, reporting and project implementation.C. Gender and Social Inclusion
Ensure Gender Equality and Social Inclusion (GESI) considerations are incorporated in the project activities and project budget is made GESI Responsive. Create a safe working environment by developing respectful and safe organizational culture and supporting practices; Collaborate with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
Under the overall guidance and supervision of the Administration and Finance Analyst, AFA will work closely on a day-to-day basis to facilitate various administrative, financial and program implementation related operational and logistical processes.
CompetenciesAdministration & Operations
- Documents and records management
Finance
- Financial planning and budgeting
2030 Agenda: People
- Gender
2030 Agenda: Peace
- Governance
Desired skills in addition to the competencies covered in the Competencies section:
Experience in working with multiple stakeholders Hand-on experience of working with ERP/ accounting software Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions) Experience and understanding of bookkeeping process and procedures Experience in Financial Reporting and Financial analysis Experience and knowledge in Asset management Experience in financial operations management Required Language(s): Fluency in English and Nepali is required DisclaimerUnited Nations has a zero-tolerance against Sexual exploitation and Abuse (SEA) and Sexual Harassment (SH). Everyone is responsible for Preventing Sexual Exploitation and Abuse and Sexual Harassment (PSEA and SH), and all UN personnel must adhere to the standards of conduct that preserves PSEA principles (both during work hours and outside work hours). All selected candidates will, therefore, go through a safe hiring process.
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