Grade: G6
Vacancy no.: GENEVA/GS/2023/09
Publication date: 28 September 2023
Application deadline (midnight Geneva time): 30 October 2023
Job ID: 11289
Department: SOCPRO
Organization Unit: SOC/PPKS
Location: Geneva
Contract type: Fixed Term
The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status in Switzerland or who currently reside in neighbouring France.
The following are eligible to apply:
The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Applicants may be tested to assess skills in Microsoft Word, Excel and/or PowerPoint, or other skills. In addition to any interview or testing that may be requested of candidates, successful completion of the Assessment Centre is required for external candidates.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 82568 CHF yearly.
The position is located within the Programming, Partnerships and Knowledge-Sharing Unit (SOC/PPKS) of the Social Protection Department (SOCPRO). SOCPRO is responsible for promoting enhanced coverage and effectiveness of social protection for all through efficient and sustainable comprehensive social protection systems, including social protection floors, in line with the Social Protection Floors Recommendation, 2012 (No. 202), the Social Security (Minimum Standards) Convention, 1952 (No. 102) and other ILO social security standards. SOCPRO consists of four units: the Social Policy Unit, the Programming, Partnerships and Knowledge-sharing Unit, the Public Finance, Actuarial and Statistics Unit, and the Actuarial Services Unit. SOC/PPKS is responsible for effectively supporting the management and operations of the Department, coordinating the communication and dissemination of social protection knowledge and providing technical and operational support for the ILO’s Flagship Programme on Building Social Protection Floors for All (Flagship Programme). The unit also contributes to the development, resource mobilization and execution of development cooperation projects of the Department including within the context of the Flagship Programme.
The position will provide specialized financial and administrative support services to SOCPRO in accordance with established work plans, financial rules and regulations for all sources of funds and act as Fund Control Officer for SOCPRO.
The position will report to the Head of the Programming, Partnerships and Knowledge-Sharing Unit. The incumbent will collaborate with other departments and services including FINANCE, HRD, PROCUREMENT, INTSERV and DCOMM as well as with the ITC Turin and other external services as relevant and required.
1. Monitor and follow-up all financial transactions funded by the department, under all sources of funds, including close follow-up and monitoring during the year-end and the biennium-end exercises.
2. Report regularly to management, compare unobligated resources with forecasted expenditures, and identify potential problems ahead or required action in a timely manner. Initiate programme allocation changes.
3. Coordinate with the field offices on all administrative and financial operations initiated for joint activities and provide support as required.
4. Provide support for development cooperation projects for the preparation of budget proposals, budget monitoring and budget revisions. Enter development cooperation projects in IRIS. Enter budgets and budget revisions in IRIS with the guidance of BUDFIN.
5. Provide support for organizing of procurement of services in line with ILO's policies, rules and procedures. This includes providing guidance and verifying the documentation required for contracting, supporting the contracting process and overseeing the issuing of purchase orders.
6. Provide support and guidance to all staff within the department on IRIS-related transactions and any issue of an administrative nature; ensure transparency and consistency in the correct application, interpretation and adaptation of financial rules, regulations, and procedures. Participate in the FCO meetings and ensure dissemination of latest developments on financial and administrative matters and ensure that these developments are implemented within the department.
7. Monitor the contract dates of department staff. Prepare PAs and ensure that all necessary actions and financial obligations needed for recruitment and/or transfer of staff are in place in due time. Prepare department Extended Staffing Tables and support the preparation of the RB Slippage Tables, in line with the Office’s global deadlines.
8. Provide support with monitoring the status of development cooperation projects and programmes for social protection in the Results Monitoring Tool (RMT) and updating the department’s web platforms. Provide analysis and information for reporting.
9. Serve as the Learning Coordinator for SOCPRO, including proactively disseminating information on courses provided by HRD; preparing staff development forms for courses; reviewing staff development requests; monitoring staff development funds; and providing HRD with a report of activities and expenditures.
10. Act as the focal point for internships in SOCPRO. This includes disseminating information to staff of the department, participating in screening of candidates, undertaking the necessary administrative arrangements, liaising with HRD and INTSERV, etc.
11. Perform other relevant duties as assigned.
These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties:
Completion of secondary school education plus specialised training in a relevant field.
At least six years' experience in preparation of financial transactions, application and interpretation of financial rules, regulations, and procedures.
Excellent command of two working languages (English, French, Spanish) of the Organization. A third language would be an advantage.
Good knowledge of rules and regulations governing area of specialization (finance, personnel, relations, publications); good knowledge of the work programmes of the organization; good drafting skills in at least two languages; good analytical skills; proven ability to prepare reports and administrative statistics; ability to provide training and guidance on administrative rules and procedures to junior staff members, excellent time management skills and supervisory skills; ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 1 to 3 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.