Job Summary:

Coordinates financial/accounting operations, including overall financial monitoring and support/guidance to projects in finance and operations staff, to ensure the fiscal well-being of the organization. Provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to funding agencies to ensure compliance with the donor's requirements. Proactively guides and supports respective financial success by providing high level analytical expertise, implementing business strategies and developing strong customer relationships.

The incumbent is responsible to conduct financial accounting duties and provide support to the Finance Unit of the FHI 360 Indonesia office for EPIC Project.

Accountabilities:

  • Prepare payment vouchers to process all vendor invoices, travel expense reports and other program-activity payments for assigned program portfolio. Ensure completeness of supporting documentation and accuracy of entries for financial reporting.
  • Prepare all advance requests (workshop, travel, subawards) ensuring availability of funds and monitoring all advances of assigned program portfolio to perform timely reconciliation of advances per the Country Office policies.
  • Ensure completeness of supporting documentation and accuracy of entries for financial reporting.
  • Prepare monthly financial close reports, including bank reconciliations, to submit to Corporate Accounting each month.
  • Ensure all financial transactions for assigned portfolio of Papua-based activities, oversight to ensure transactions are recorded timely into the accounting system and reviewed for accuracy and completeness.
  • Reconcile subrecipient advances and expenses, update subaward tracker upon reconciliation.
  • Do the data entry to the accounting and finance system.
  • Oversee petty cash management and records.
  • Maintain and update the office financial files ensuring up-to-date records/trackers and all finance files are electronically filed in the office.
  • Perform review of project expenses and prepare documentation related to VAT-exemption requests. Update and maintain internal control system for all VAT related transactions and exemption requests.
  • Perform other duties as assigned.

    Qualifications:

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