The Organization
The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people's lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.
With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.
The Alliance is part of CGIAR, a global research partnership for a food-secure future.
https://alliancebioversityciat.org/; www.cgiar.org
About the position
Based in Montpellier, France, and under the supervision of the Country Office Manager , the Temporary Operations Clerk will provide support to the Finance and Operations Team.
Responsibilities
More specifically, the Temporary Operations Clerk will:
- Perform standard office activities such as switchboard, general mailbox, incoming and outgoing mail, courier services, handling deliveries, scanning, printing, and filing documents.
- Welcome visitors and assist with arrangements, provide general support to the latter.
- Assist with logistical arrangements for meetings held in Montpellier; ensure that the meeting room is in order and provide stationery & other items as required; organize coffee/lunch breaks.
- Ensure that the office is kept clean and alert Operations Assistant to any issues.
- Ensure that the office car is available for collaborators in good working order (fueling, servicing, cleaning services etc.)
- Maintain office supplies and handle purchases with local vendors for office needs.
- Prepare purchase requisitions for the office services/utilities and ensure follow up.
- Assist Travel Coordinator: printing travel claims, checking that all supporting documentation is present. Input itineraries in travel tracker tool.
- Assist Administrative & Finance Associate: printing invoices, filing claims, scanning documents for audit and other purposes.
Requirements
Requirements
- Secondary school education supplemented by office training or related courses.
- Previous relevant work experience, preferably in an international organization.
- Good knowledge of relevant software packages (Microsoft Word, Excel, PowerPoint).
- Good command of the French language, both written and spoken.
- Working knowledge of the English language is a plus.
- Flexibility and adaptability to work under tight deadlines.
- Sound communication and interpersonal skills, including the ability to work effectively with other national and cultural backgrounds.
- Sound personal organization and priority setting skills.
Benefits
Terms of employment
This is a temporary support position. The monthly salary will be EUR 2,228. The contract will be for a period of 11 months and can be extended for an additional 7 months, up to a total of 18 months, based on performance and availability of funds.
Please note that eligible applicants must have the legal status to live and work in France. Citizens of EU countries and citizens of non-EU countries are individually responsible for compliance with requirements and formalities established by the national immigration law of the country where they stay and carry out their working activity.
Applications
Please apply online through the website ( https://alliancebioversityciat.org/careers ) no later than 9 July 2023, attaching a curriculum vitae, motivation letter, both in English, and contact information (e.g. names, email address) of at least three references. Please note that only shortlisted candidates will be contacted.
Closing date for applications: 9 July 2023
We invite you to learn more about us at:
http://alliancebioversityciat.org
Please visit our careers page at:
https://alliancebioversityciat.org/careers