OBJECTIVES OF THE PROGRAMMEThe mission of WHO's Health Emergencies Programme (WHE) is to help countries, and to coordinate international action, to prevent, prepare for, detect, rapidlyrespond to, and recover from outbreaks and emergencies.
DESCRIPTION OF DUTIESSpecific duties to be carried out by the incumbent are as follows:Administration:1. Manages support staff in delivering a full range of administrative services in support of emergency work including budget and finance, human resources, procurement, travel, ticketing and transportation, training, building management, security of office premises and staff safety, telecommunications, information technology including GSM operations, and asset management for WHO Sub Office in Cox's Bazar.2. Liaises with WHO Country Office, WHE, SEARO and HQ and informs the Sub Office management on the status of resources, procurements, deployments, and deadlines to ensure optimal utilization of allocated financial resources for the emergency work in Cox's Bazar.3. Liaises with WHO Country Office and other diplomatic missions to ensure timely approval of visas, work permits, communication licenses, vehicle imports, and resource mobilization.4. Coordinates with the United Nations Department of Safety and Security (UNDSS) and WHO Country Office Security focal point for Security to ensure MOSS and MORSS compliance and timely reporting of security related incidents; disseminate security and travel advisory and arrange security briefings and training of staff.5. Ensure full support for travel, leaves including R&Rs, medivac cases, benefits for staff and personnel, and involve in reviews on problematic cases in support of the Incident Manager.6. Assist in asset, inventory (mainly done by logisticians), fleet management, building management, other functions of the Sub Office in Cox's Bazar:7. As required, supervise Information Technology support services provided either by local Information technology technicians/officers. Oversee the monitoring and assessment of end user support, management of the local office infrastructure.8. Liaise and coordinate with other relevant partners on cross cutting issues for joint solutions and take follow up action with the approval of the HoSO/Incident Manager.Budget and Finance:9. Assist in developing/strengthening financial standard operational procedure (SOPs) for smooth functioning of the Sub-Office to deal with the emergency.10. Support planning processes and formulate general and specific budgetary estimates for theemergency preparedness, response, and recovery activities; ensure the management of funding allocations and awards; track and report on financing against budget; support, monitor and report on financial implementation in compliance with WHO rules, emergency SOPs and delegations of authority.11. Review and assist in the disbursement transactions as per the established and approved workplan and budget and monitor all claims/vouchers/transactions to ensure compliance with the WHO rules and safeguard the Office from risks from financial and reputational risks.12. Support in carrying out regular financial analysis and update the Incident Manager on balances and expenditures for improving efficiency and saving.13. Ensure timely submission of financial reports and disbursement requests to WCO/Regional Office, as required, and maintain proper record of expenditures and transactions for reviews.14. Ensure performance of ailing accounting, financial analysis and forecast funding for both staff/personnel salaries and activities.15. Ensure liquidation of obligations by paying attention to encumbrances, overdue DFCs and APWs, etc.16. Oversee and consolidate the replies to audit reports and comments, review and follow- up on any outstanding audit recommendations related to the different areas of management administration.17. Perform any other tasks assigned by the supervisor.18. Submit an end of assignment report at the end of assignment (Mandatory)
REQUIRED QUALIFICATIONS
EducationEssential: University degree in Business orPublic Administration or Commerce with specialization in Finance, Accounting orFinancial Management.
Desirable: Advanced degree in business management is an asset.
ExperienceEssential: At least 5years of experience, at national and/or international level in administration, includingsupervision of staff, accounting and financing or other work related to theduties to be performed.
Desirable: Working experience with UN agencies with prior humanitarianworking experience at field level. Experience in the WHO global management system(GSM) is an asset.
Skills-Thorough knowledge of administrative and management principles and practices (including, but not limited to the areas of Human Resources, Finance, Budget, Procurement and Security).-Demonstrated knowledge of the rapid response operations and their implementation in emergencies as related to public health, complemented by demonstrated ability to identify and manage difficult situations, to lead and direct multidisciplinary and multinational staff. -Excellent skills in the assessment, monitoring, analysis, and evaluation of emergency situations, with the ability to conceptualize and implement innovative strategies and advocate their implementation. -Authoritative and comprehensive knowledge of the theory, principles, methods, and techniques in international emergency incident management system.-Strong strategic thinking, with the ability to quickly comprehend strategic and tactical objectives and to formulate comprehensive plans to address challenges/risks.
WHO CompetenciesTeamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources
Creating an empowering and motivating environment
Use of Language SkillsEssential: Expert knowledge of English.
Desirable:
REMUNERATIONWHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2549 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
For information on WHO's operations please visit: http://www.who.int.
*For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
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