The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.
The Corporate Services Department (CSD), led by the Associate Vice-President, CSD, provides IFAD with the human resources, administrative services, safety and security and information technology resources required to allow IFAD to meet its objectives of enabling rural people overcome poverty. The work of the CSD is undertaken by three divisions (i) Human Resources Division (HRD) (ii) Administrative Services Division (ADM) and (iii) Information and Communication Technology Division (ICT) and three units: (a) Front Office CSD (b) Field Support Unit and (c) Medical Services Unit.
The Administrative Services Division (ADM) provides a series of high-quality critical customer-oriented, sustainable, timely and efficient operational support and administrative services to clients worldwide to satisfy current and future corporate needs in support of IFAD's mandate and mission and in close collaboration with our internal and external partners. The division supports the Organization's core activities at HQ and IFAD Country Offices (ICOs) and facilitates day-to-day business operations in line with internationally accepted best practices. This includes the provision of sustainable, customer-oriented, cost-effective and efficient administrative services. ADM's services encompass Security and Business Continuity, Facilities Management, Travel and Visa, Privileges and Immunities, Procurement, Insurance, Shipping, Asset and Inventory Management, Records Management and Archives, Mail Distribution, s well as greening activities.
The incumbent works under the overall strategic, policy and management guidance of the Director, Administrative Services Division (ADM) and under the direct supervision of the Director ADM.
The Senior Security Officer is a seasoned professional in their field of work with extensive, in-depth experience in IFAD or similar UN and/or IFIs or relevant Police/Military. The Senior Security Officer, as an experienced professional, has a complete understanding of the subject-matter area in the context of the Fund’s programmes and has the capacity to adapt policies, approaches, models and methodologies to meet emerging needs and to establish the continuing relevance of the team’s capacity to provide technically competent administrative services support to client departments across the Fund.
The Senior Security Officer works independently in the performance of the full range of complex security activities which involves planning, developing and implementing activities related to worldwide security.
Position Specific:
1. SECURITY ADVICE: The Senior Security Officer advises the Director, ADM and Senior Management on all aspects related to the safety and security of IFAD personnel, their eligible family members as well as premises, assets and operations and supports Director ADM in worldwide security operations. Within delegated authority advises and assists the Regional Division Directors, IFAD Representatives, Country Directors and Heads of Multi-Country Offices and IFAD business units on all safety and security matters, including, but not limited to response to critical security incidents and emergencies as required.
2. SECURITY INFORMATION MANAGEMENT, ADVISORIES AND ALERTS: The Senior Security Officer ensures that the Director, ADM and IFAD Management are kept regularly updated in a timely manner on security developments, providing briefings and reports when required; ensures that all IFAD personnel have access to and receive timely security training and updates, alerts and warnings when the security situation warrants it.
3. SECURITY RISK MANAGEMENT/REPORTING: The Senior Security Officer:
4. BUSINESS CONTINUITY MANAGEMENT PLAN COORDINATION: The Senior Security Officer coordinates Business Continuity activities in support of Business Continuity Management in order to ensure the preparedness of all elements of the emergency procedures in IFAD and raising staff awareness in accordance with the IFAD Business Continuity Management System. This includes monitoring, evaluating, reporting, testing, exercising and enhancing BC Plans. The Senior Security Officer supports the maintenance of IFAD security compliance standards, emergency communications system and provision of advice to Country Directors for the selection of appropriate equipment for security (vehicles, telecommunications equipment, PPE, etc.).
5. SECURITY ADVOCATE: The Senior Security Officer;
6. SECURITY MANAGEMENT: The Senior Security Officer implements the development of a staff security training strategy that increases skills, security awareness and security knowledge of all IFAD personnel across the organization. Ensures that all IFAD personnel are aware of the training requirements and facilitates the provision of security training, such as security induction programme (SIP), SSAFE, WSAT, SAT, etc. and briefings to all personnel of the Fund.
7. MANAGERIAL FUNCTIONS: The Senior Security is an Officer Team Leader with accountability for integrity, transparency, and equity in the management of IFAD resources. This includes:
Recognized in the field of work internal and external to the Fund, the impact of work performed by the Senior Security Officer at this level is innovative and the incumbent of the post is the originator of new ideas and new approaches that impact directly on the field of work within the Fund as well as indirectly on the profession within the greater scope of external partnerships.
Senior Security Officers at this level perform work that can be characterized as authoritative and requiring expertise in their field of work; they typically function as a Team Leader or Unit Head and supervise a team of specialists and analysts in the provision of corporate level services considered as intricate in terms of the policies, rules and regulations applied. They lead one occupational specialization at the corporate level with accountability for policy, procedures and administration or for managing a range of occupations within the field of work in “one-stop” service to assigned client base.
Position specific:
Staff engagement and client satisfaction with services provided by the section as documented by relevant surveys.
Representational functions of the Senior Security Officer primarily concern the provision of authoritative advice to IFAD's Management in the development of new or modified policies and practices within their area of specialization. Recommendations for solutions to problems involve discussion with management, staff and other specialists. The advice and recommendations provided are normally considered technically accurate and are provided to senior managers inside and outside the Division or Unit.
External contacts include: counterparts in Host Country Security apparatus, other United Nations organizations in order to exchange information on approaches to security services problems, etc. and inter-agency groups such as UNDSS to provide information on the Fund’s security policies and practices and negotiate the adoption of common system practices. Work relationships are established and maintained with security counterparts including senior government, UN and IFI security officials. The outside interaction is significant but typically limited to the area of expertise.
Position Specific:
Organizational Competencies:
Level 2: