Description
Are you a very passionate advocate for education? Do you want to make a difference in the lives of children? The Global Partnership for Education Secretariat (GPE) would like to hear from you.
Who We Are
GPE is a shared commitment to end the world’s learning crisis. It is the only global partnership and fund dedicated entirely to helping children in lower-income countries get a quality education, so they can unlock their potential and contribute to building a better world. We bring together governments, teachers, civil society, donors, United Nations agencies, development banks, businesses and private foundations to transform education systems so that every girl and boy can have hope, opportunity and agency.
What We Do
GPE helps low- and lower-middle-income countries to build stronger education systems so that all children can get the education they need to thrive. We currently support nearly 90 countries where the needs are greatest and focus on reaching the children who are the most vulnerable, including girls, children with disabilities and those affected by extreme poverty or conflict. Our unique approach works. Since 2002, 160 million more children in GPE partner countries have set foot in classrooms for the first time, more than half of them girls. GPE is also the largest provider of education grants in the global COVID-19 response, providing partner countries with vital resources to ensure that learning can safely continue.
How We Work Now, GPE is working to help governments transform their education systems to get the most vulnerable children in school, improve teaching and learning, and build equitable, inclusive and resilient education systems fit for the 21st century. Between 2020-2025, GPE will support transformative change in up to 90 countries and territories, which are home to 1 billion children. Transforming education is about creating lasting changes and achieving impact at scale. GPE sets out to deliver this transformative change by convening partners, mobilizing funds and catalyzing reforms to help partner countries accelerate access, learning outcomes and gender equality.
Raise Your Hand
In July 2021, the Global Education Summit put GPE firmly on the path to be fully-funded by 2025, by raising a record US $4 billion from donors for GPE’s Raise Your Hand campaign. At the Summit, Heads of State and Government from partner countries made historic commitments to education financing and GPE also mobilized an unprecedented number of pledges from businesses, private foundations and development banks.A fully funded GPE would support transformed education systems in up to 90 countries and territories, enable up to 175 million children to learn and help get 88 million more girls and boys in school by 2025. In the longer term, this investment could add $164 billion to economies in GPE partner countries, lift 18 million people out of poverty, and protect 2 million girls from early marriage.
Governance And Organizational Arrangements The GPE Board of Directors includes ministerial-level board members and alternates representing 20 constituencies that reflect the Partnership’s breadth. The Board Chair is HE President Jakaya Kikwete and the Board Vice Chair is Dr Susan Liautaud. The Board of Directors, with its three standing committees, provides policy and strategic oversight and approves or delegates funding decisions.The GPE Secretariat, with 160 employees and hosted by the World Bank, is responsible for translating the policies and strategies set by the Board into practical support for partner countries, coordinating with diverse stakeholders and galvanizing global support for SDG4. The Secretariat’s headquarters are in the World Bank’s offices in Washington, D.C. and the European office is in Paris with a satellite office in Brussels and a support office in Chennai.
ABOUT THE TEAM
The Secretariat Operations team provides a wide range of support to the GPE Secretariat: human resources, staffing, workforce planning, administrative, work and budget planning, organization design and development, IT systems and knowledge management, and others. Its mission is to help the organization operate as effectively and efficiently as possible.
The position is in the “Secretariat Services” sub-team. The Secretariat Services team mission is to coordinate and improve the efficient management of many of the organization’s internal administrative and planning processes in the areas of human resources, procurement, facilities, risk, policy compliance, and other areas.
ABOUT THE JOB
This position will be based initially in Paris, France but may be relocated if business needs arise that make it necessary to do so.
Description
The main responsibilities of this position/role will be to provide a wide range of support to three GPE Managers located in various GPE offices in the role of Executive Assistant.
Selection Criteria
10 years of experience, preferably with 5 years of experience supporting Managerial level staff as an Executive Assistant and 6 years in an International Development or Corporate setting. Fluency in French and English is required.
Tasks include the following:
MANAGER SUPPORT
- Provide, using the highest level of discretion, a wide range of executive assistance and administrative support to three assigned manager(s). - Maintain manager’s day to day calendar; schedule meetings/appointments and ensure effective time management and smooth operation, prioritize workflow; independently resolve scheduling conflicts; and remind the manager of important tasks and deadlines. - Schedule meetings between manager and government delegations and Ministers of Education and make all arrangements relating to these meetings while always acting professionally and courteous towards delegates- Plan and coordinate manager’s travel and related logistics, including flight reservations, hotel bookings, visa requests, and submission of travel expenses.
RETREATS
- Organize team meetings and retreats; draft notes, handle logistical arrangements- sending invitations, booking conference room, arranging audio and video conferencing (Webex/Microsoft Team/Zoom setup), catering if needed; providing guidance to consultants and visitors re badges; sharing agenda and documentation prior to meetings as required.- Mentor junior members of the team and share guidance and address queries as needed - Delegate tasks, if needed follow up on pending tasks delegated to Program Assistant.
OTHER MISC/GENERAL TASKS
- Operate with a high level of judgment to provide a wide range of support and act as a delegate to the Admin Team Coordinator, especially in the areas of managing priorities and email traffic, workflow, screening of all in-coming documents, drafting responses and to ensure the smooth delivery of services. - Liaise with teams/staff for information and follow-up to support and facilitate decision making. - Assist in organizing training programs for Secretariat services team- Independently manage and respond to diverse inquiries/requests and channel queries to the appropriate person/s on the team. Additionally, make decisions when multiple courses of action are possible. - Attend to facilities and Onboarding related requests - Maintain an excellent professional collaboration with other teams/work streams within the Secretariat Services Team, with a goal to rigorously keep all records up to date.- Undertake ad-hoc assignments and provide backup support to other Program Assistants in their absence or during periods of heavy workload.- Ad hoc activities will be assigned as needed/required. Additionally, all tasks are subject to change based on situations/requirements.
EducationHigh school diploma or equivalent
Experience10 years of experience, preferably with 5 years of experience supporting Managerial level staff as an Executive Assistant and 6 years in an International Development or Corporate setting.
CompetenciesAccountability & Results Focus - Manages own work; takes responsibility for own decisions, deliverables and deadlines. Doesn’t let the pursuit of perfection prevent forward progress. Seeks clarity when needed to move work forward. Takes ownership of own mistakes, failures or oversights, and seeks to correct them. Raises issues or differences of opinion that threaten progress.
Adaptability - Has high degree of flexibility - responds to changing circumstances without losing momentum. Learns new skills and performs work in different ways. Remains calm in stressful situations. Professionally deals with personal discomfort in a changing work environment.
This vacancy is archived.