Hardship LevelA (least hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2023-12-15
Job Posting End DateNovember 26, 2023
Standard Job DescriptionSenior Finance Assistant Organizational Setting and Work Relationships The Senior Finance Assistant is normally supervised by a more senior finance colleague who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues. The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Maintain financial records for project or other office accounts for which responsibility is assigned. - Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations. - Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts. - Prepare special reports to clarify problems or as requested for other reasons. - Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment. - Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments. - Maintain contacts with local banks to clarify questions pertaining to office bank accounts. - Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance. - Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Accounting; Business Administration; Finance; HCR Learning Prog; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Not specified Functional Skills IT-Computer Literacy FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) IT-Microsoft Office Productivity Software (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The incumbent is supervised by Assistant Administrative Officer. S/he will work quite independently on regular assignments with an oversight from the supervisor, who will provide regular advice and general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results and conformity to policy and procedures.
The Snr. Finance Assistant is responsible for assisting UNHCR Multi-Country Office (MCO) in the region with the processing of financial transactions. S/he assist concerned manager in the implementation of general administrative and resource management tasks, including:
- preparation of the VAT refund and submissions, with further monitoring of the reimbursable amounts;
- issuance of PO and non-PO vouchers; processing monthly salaries of UNHCR staff, operational and salary advances, daily subsistence allowance to staff and partners going on official missions; issue travel authorizations/requests, responsible for travel arrangements, including sourcing of air-tickets; prepare requisitions of goods and services based on agreements with the suppliers; responsible for administrative procurements within the authority level; monitor office running costs, and lease agreements , etc;
- process on-line bank transfers and maintain efficient and timely archiving system of physical/electronic files to ensure that all documents are accounted for.
The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues. S/he keeps frequent contact with staff at various levels in the office and with bank and respective government officials to exchange information. The incumbent may liaise with local suppliers on routine subject matters under the direction of the supervisor.
S/he will provide back up assistance to Clerk with travel arrangements and facilitate accommodation booking, etc. S/he is required to be conversant with UNHCR corporate software and ERP systems, including Finance and Travel modules.
Contacts on administrative related issues are mainly within the organization both at HQ and in the region; and with local suppliers/national authorities on routine subject matters as well as on matters of importance to the Organization.
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languagesEnglish
,Russian
,Kazakh
Operational context
Additional Qualifications
SkillsFI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Microsoft Office Productivity Software, Operational Logistics
EducationBachelor of Arts (BA), Bachelor of Science (BS)
CertificationsAccounting - Other, Business Administration - Other, Finance - Other, HCR Learning Program - UNHCR
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
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Additional InformationUNHCR is committed to diversity and welcomes applications from qualified candidates. Interview and written test will be held for this post. Applicants will be contacted ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. No late applications will be accepted.
Functional clearanceThis position doesn't require a functional clearance