Hardship LevelE (most hardship)
Family TypeNon Family with Residential Location
Family TypeNon Family with Residential LocationDanger Pay
Residential location (if applicable)
Dakar, Senegal
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2024-04-01
Job Posting End DateFebruary 10, 2024
Standard Job Description
Senior Field Assistant
Organizational Setting and Work Relationships
The Senior Field Assistant is normally supervised by the (Senior) Field Officer/Associate and performs a variety of functions related to Field activities within the office. The supervisor defines work processes and provides regular advice and guidance.
The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Assist in monitoring the implementation of UNHCR programme including the delivery of all assistance items and monitoring of infrastructure.
- Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.
- Act as interpreter in the exchange of routine information, contribute to related liaison activities and respond directly to routine queries.
- Collect data and other information relevant to UNHCR and report to the supervisor accordingly.
- Keep regular contacts with local authorities and implementing partners as requested by supervisor.
- In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR.
- Follow up, on a regular basis, the overall situation of persons of concern in camps and other areas where they have been accommodated and report accordingly.
- Liaise with local authority counterparts, partners and populations of concern.
- Direct incidents and problems to the supervisor when they cannot be resolved at their level.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Business Administration Law Political Science
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
*IT-Computer Literacy
CO-Drafting and Documentation
CL-Multi-stakeholder Communications with Partners, Government & Community
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The sought-after candidate must possess knowledge in Protection and demonstrate strong skills involving responsibilities for monitoring HCR projects in the field. This includes supervision tasks and the monitoring and evaluation of protection activities, community services, aspects related to the centrality of protection in Shelter, livelihoods, and the management of temporary hosting sites. They should have a minimum of four (4) years of relevant experience as field staff responsible for the protection component in challenging and complex emergency contexts with volatile security situations. The position holder must be capable of daily monitoring protection, Shelter, and temporary hosting site activities implemented by HCR-funded partnerships in the field, facilitate the planning of these activities, and ensure capacity-building.
The position holder must also possess a good understanding of the context in the Central North region of Burkina Faso, primarily characterized as an Internally Displaced Persons (IDP) context, occasionally involving regular interactions with administrative and customary authorities for social cohesion and land access.
They must have solid expertise in fieldwork, participatory assessment, planning, coordination, and monitoring and evaluation of project implementation. The candidate should have extensive experience in supervising actions and activities with partners and be capable of promoting dialogue and consultations with partners, authorities, individuals with and for whom HCR works, as well as host communities. They should be able to collaborate and have frequent interactions with colleagues from all sections of HCR and other colleagues from the United Nations system. Communication and writing skills are necessary for report writing, minutes, and summaries.
The candidate must possess risk management skills and a good understanding of UN inter-agency policies, excellent interpersonal and communication skills while working with multifunctional teams, external stakeholders such as HCR-funded partners, operational partners, decentralized offices of host government ministries on partnership issues, and in the context of capacity-building for partners and individuals with and for whom HCR works.
The position holder must be well-versed in all aspects of protection and partnerships, following the principles of partnership, the code of conduct, protection rules, UN and HCR policies and regulations, as well as other relevant documents related to IDP management.
Required languages (expected Overall ability is at least B2 level): French
,
,
Desired languagesEnglish
,
,
Operational context
Additional Qualifications
SkillsCL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, IT-Computer Literacy
Education
CertificationsHCR Learning Program - UNHCR
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional InformationNA
The English version is considered original and authoritative, translation to other language(s) serve the purpose of advertisement of local positions where applicable but are not considered as official translations
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Functional clearanceThis position doesn't require a functional clearance