GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Target Start Date2024-01-01
Target End Date2024-06-30
Job Posting End DateOctober 24, 2023
Standard Job DescriptionSenior External Relations Assistant Organizational Setting and Work Relationships The Senior External Relations Assistant normally functions under the direct supervision of External Relations Officer or another professional staff depending on staffing structure of the Office. The incumbent assists in the management of external relations activities of the Office. He/she plays a key role in organising the visits of foreign delegations, donors, press and media, providing regular briefings and drafting reports/materials for external partners. He/she may also receive advice and operational support from the External Relations/Public Information Units at the Country Office /HQ. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Draft briefing notes, press releases, bulletins, reports, newsletters and prepare any other public information material, as required - Facilitate and accompany visits of foreign delegations, partner NGOs, donors and the media to refugee camps - Draft and translate routine correspondence and texts. - Assist with developing and implementing UNHCR¿s social media strategy ¿ conceptualize and pitch stories for UNHCR¿s global website. - Ensure that public information materials including fact sheets, information brochures, briefing materials from the Branch Office, etc. are available. - Organize visibility events (e.g. World Refugee Day) and liaise with partners, refugees and local communities on implementation. - May be required to assist in compilation of weekly, monthly, annual/quarterly thematic reports, situations reports etc. - Review media daily and ensure the office is kept informed of local developments. - Provide information on UNHCR¿s activities to external partners. - Respond to non-complex media queries and incoming correspondence. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses International Relations, Journalism Political Science Communication Media (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Previous experience in UN/UNHCR. Completion of UNHCR learning programmes or specific training relevant to functions of position. Knowledge of another relevant UN language. HQ and Field experience with UNHCR or with other humanitarian organizations Functional Skills TI-Interpretation IT-Computer Literacy CO-Drafting and Documentation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileThe UNHCR Office for Switzerland and Liechtenstein is located in Berne and works closely with authorities, non-governmental organisations (NGOs) and other relevant actors in Switzerland and Liechtenstein for the protection of people with and for whom UNHCR works. We also work to find durable solutions for refugees.
Under the supervision of the Senior External Relations Associate, the Senior External Relations Assistant will work to enhance awareness of the work of UNHCR and the protection needs of forcibly displaced and stateless persons. S/he will promote positive attitudes through work with the media as well as other external relations activities and events, and will support efforts to develop and disseminate messages in line with UNHCR's global and country objectives in Switzerland and Liechtenstein. The Senior External Relations Assistant will also support UNHCR's fundraising activities and seek to multiply fundraising opportunities. To achieve this, the Senior External Relations Assistant will need to build and maintain effective interfaces with different partners including the asylum authorities, cultural institutions, civil society, media as well as a broader network of stakeholders who can contribute to these objectives.
Language requirements: English, German and French essential, Swiss-German desirable, Italian or other languages are of advantage
Please note that this is a temporary job opening, open to internal as well as external candidates. The position is available for six months, with possibility of extension.
Functional ClearanceThis position doesn't require a functional clearance
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Additional Qualifications
SkillsCO - Drafting and editing content for International Organizations, CO-Media relations, External Relations, International Relations (IR), Languages, Press Releases, Public Information, Social Media
Education
CertificationsCommunication - Other, International Relations - Other, Journalism - Other, Media - Other, Political Science - Other
Work Experience
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