INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title: Project Manager
Code: SR-59-3836
Duty station: Chisinau, with frequent travel to field locations
Starting date: 23/01/2023
Contract duration: 6 months
Reporting to: Deputy HoM/Program coordinator
Supervision of: Medical Activity Manager, Health promotion team leader and medical team
Dependents: Non-family duty station
General context of the project
Since February 24 till April 25, a total of 433,214 Refugee Arrivals have been registered in Moldova, of which 101,331 are staying in Moldova.
Between March 3 and 4, INTERSOS started the first activities in support of the population in transit in Moldova at the borders, in the South East of the country, with operational headquarters in the capital Chisinau. A mobile clinic is activated a to offer primary health assistance to refugees in transit in the border point of Palanca. Here, as in the nearby border point of Tudora, INTERSOS ensure, in cooperation with UNHCR, protection activities as well: identification of vulnerable people, referral, direct psychosocial support and information. In the cities of Ștefan Vodă and Căplani, in collaboration with the Ministry of Health, INTERSOS has launched an intervention in support of local health centers and general practitioners through the deployment of mobile medical teams in five areas of Ștefan Vodă district.
General purpose of the position
In close collaboration with the Coordination team, define and plan project objectives and priorities, identifying humanitarian needs, analyzing context and humanitarian issues at stake, risks and constraints and calculating human and financial needs.
In close collaboration with the program and medical coordinator manage operations, strategic growth and strong external and internal representation in order to efficiently ensure the goals of the project.
Main responsibilities and tasks
- Represent INTERSOS within project limits proactively participating in relevant technical coordination meetings, cluster meetings and working groups. In close consultation with the program and medical coordinator, develop institutional contacts with local government and national partners at project’s level (civil society, civil and military authorities, NGOs, non-state actors, Ministry of Health representatives, UN agencies and donors etc.) as well as with media in order to obtain all information and agreements necessary for the integration of INTERSOS ’s programmes in the local context and improve the targeted population’s awareness on them
- Supervise the political and humanitarian situation in the project’s region in order ensure that INTERSOS’s charter, policies and image are respected with regards to national employees, populations, authorities and partners
- Together with Coordination and project team, evaluate needs by identifying the population’s status, by analysing the context (environment, actors involved, negotiations for access etc.) and associated risks and constraints in order to define priorities and projects goals and to calculate material, human and financial resources needed
- Propose and carry out exploratory missions and rapid assessment related to INTERSOS strategy in the country, according to Head of Mission’s and Medical Coordinator indications, in order to better comprehend context, priorities, constraints and population needs and design new project proposals
- Steer and supervise the implementation, monitoring and evaluation of the programme in collaboration with the team, by collecting information and comparing it with the objectives, schedule in order to monitor progression and early detect deviations and propose corrections
- Provide reporting to the Coordination team on project’s evolution and propose corrections if needed
- Elaborate the Project’s institutional memory, keeping written records (and file them) on its development, in order to broadcast INTERSOS achievements and improve awareness
- Monitor the risks and threats around the project(s), documenting the situation and analysing the consequences of political decisions or negotiations in course, in order to bear witness of and to render the populations' distress public
- In coordination with the HR department and relevant Managers, plan and organise the organizational charts, distribute tasks and workload among the teams, guiding their comprehension of the issues linked to the Project and the Mission through regular working meetings and feedback, in order to ensure an efficient deployment of the resources and the achievement of the expected goals
- Inform the field team on the instructions given by the Coordination promoting fluent, smooth written and oral communication and information flow and ensuring confidentiality and full compliance with security rules
- Supervise full implementation of safety protocols in order to ensure safe working conditions for the project staffs
- Is responsible of the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for
- In coordination with the HR department and relevant Managers, identify training needs, building the capacity, coordinate, supervise and motivate the staffs, supports ad hoc training sessions and on-the-job training, provide individual follow up and coaching, carry out end of mission evaluation of the team members and lead internal communication initiatives in order to facilitate people’s integration and professional development and to maximize their capabilities and commitment to INTERSOS values and project’s goals
- Supervise all orders (logistical and medical) and the Project’s purchases as well as the financial indicators, in order ensure efficiency and early detect deviations and its causes
- Define and regularly update, in close collaboration with the Head of Mission, the Project’s security policy and strategic response to emergencies, reporting any concerning issue, in order to improve risk working conditions and to ensure staff’s full adherence to security rules and protocols. Manages the security in the project, ensuring that all necessary security measures are in place for the safety of INTERSOS staff and its operations
- Monitor financial supervision of expenditures
- Produce monthly internal specific report and elaborate mid-term and final report according donors rules and regulation and INTERSOS Project Appraisal Tool, ensuring accurate data collection and timely submission
- Ensure accurate data collection and reports are submitted in a timely manner for all activities within the project
- Support the Grant writing process
- Cooperate with the Logistics Coordinator for any logistic and procurement-related tasks in the field base
- Cooperate with the Finance Coordinator for the supervision of the financial and administrative aspects in the field base
- Cooperate with the HR Coordinator and HR Manager for the implementation of the HR procedures at field level
Required profile and experience
Education
- Secondary degree in political science, international cooperation or a relevant field.
- Studies in public health or medical degree will be considered a plus
Professional Experience
- Minimum 3 years relevant work experience as Project manager in the humanitarian sector especially in fragile and unstable environments
- Public health or medical activities relevant experience as Project Manager
Professional Requirements
- Demonstrate experience with different donors' compliance and reporting
- Essential computer literacy (word, excel and internet)
Languages
- English fluent.
- Multi-language knowledge is desirable
Personal Requirements
- Leadership, people management and development, teamwork and cooperation
- Results and quality orientation
- Behavioral flexibility
- Commitment to INTERSOS principles
- Understanding of humanitarian operations principles, standards and best practices