Back Project Assistant for Pre-Service Team

We are currently seeking a qualified candidate for the position of: Project Assistant for Preservice Education for the USAID Cambodia Enhancing Quality of Healthcare Activity. This is a five-year project, led by FHI 360 and partnership with Population Services International (PSI), the International Training and Education Center for Health (I-TECH) of the University of Washington, Meridian Group International, and mClinica that aims to engage and empower national and provincial leadership as well as public and private healthcare managers and providers to collaboratively improve the quality and safety of health services, strengthen systems and increase service utilization.

The Project Assistant for Preservice Education is under supervision of Preservice Education Team Lead and is responsible for supporting the Preservice Education activities on project management and implementation, project coordination with sub-national level, entering data to dashboard system, work on budget planning for workshop/training/meeting, help to prepare letter invitation send to MoH-HRDD and RTCs, coordinate with EQHA operations team on procurement, logistic, and administrative work in order to deliver efficient and effective project implementation and maintaining day-to-day operations of EQHA’s preservice education program. The Project Assistant for preservice education will provide payment support for workshop/training events under EQHA’s preservice education project to ensure compliance with FHI 360 and donor regulations and policies and with sound management principles.

Key responsibilities:

• Provide assistance in project management and implementation as outlined in specific tasks below
• Assist team in collection and entry data from workshop/training to dashboard for Monitoring, Evaluation and Learning (MEL) indicators report
• Enter data into internal database management system (IDMS)
• Help to translate (Khmer to English and English to Khmer) and formatting any documents and during meetings as needed
• Assist team member when travelling to provinces with workshops and organization of meetings
• Assist in communication with Human Resource Development Department and Regional Training Centers to inform them about the implementation plan and other admin task
• Support to the entire pre-service team including consultants
• Work with finance team to track monthly project expenses and update budget tracking sheet and share with project team on a monthly basis
• Support in budget development and request and payment upon request for national level activities
• Support in reviewing procurement plan and documents submitted by admin support officer and Field Operations Support Officer based in central office
• Raise procurement request in Digital Process Automation (DPA) for project activities (as a whole) upon requested
• Develop goods/ products distribution plan
• Draft and submit admin letters as requested
• Provide admin support in internal meeting appointment, taking notes, filing, keeping all records/photos with clear label and name, field visit arrangement, printing documents
• Set up online meeting with HRDD and RTCs Support Officers as requested
• Collect meeting attendance list
• Ensure all files are saved on SharePoint with clear filing label and date of modification
• Raise digital Expense Authorization for stakeholders (if applicable) and project staff upon requested
• Follow up car and driver arrangement for project team
• Establish good working relationships and collaborative arrangements with government stakeholders, and other parties to help achieve the goals of the organization.
• Provide regular progress reports and updates to Preservice Education Team Lead and team members
• Establish strong partnerships and coordinate closely with sites, government and NGO counterparts.
• Develop and maintain filing systems and make sure all final and clean procurement, logistic, and administration related documents are properly stored.
• Willing to learn on the job and work additional hours when necessary
• Perform other relevant duties as assigned by the Associate Director- Finance and Operations or the Project Director/COP or Director for Operations

  Minimum Requirements:

  • Cambodian National
  • Bachelor’s Degree in commerce, law, finance, administration, or a related field is a plus, but not required.
  • Experience working with NGO and health sector would be an advantage.
  • Excellent Khmer and very good in English for both speaking and writing
  • Good organizational skills.
  • Good administration management skills.
  • Good interpersonal skills.
  • Ability to work well with others and to develop and maintain compatibility among project staff and consultants
  • Ability to negotiate and find acceptable solutions when problems emerge.
  • Well-developed written and oral communication skills.
  • Ability to manage activities, set realistic priorities, and plan for the successful implementation of programs.
  • Ability to work independently and show self-initiative,
  • Strong planning, organizational and scheduling skills
  • Computer literate with strong skills in the use of Microsoft Office software (Word, Excel, PowerPoint).
  • Willingness and ability to learn new programs as required.

    To Apply:

    FHI 360 employees are encouraged to apply by logging into Workday and clicking the Career icon. On the Career page, click on Find Jobs to locate the position by Job ID listed above.

    Current FHI 360 employees should not apply for any open position through the External Career Site on FHI 360 Career Page.

    External candidates may visit the FHI 360 Careers Page to search, view and apply for posted jobs. Jobs seeking only internal candidates will not appear in external search results.

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    For additional information about the jobs above or if you are unable to login to Workday, contact Ms. Sreytoch Nhim, nsreytoch@fhi360.org.

    FHI 360 is an Equal Opportunity & Affirmative Action Employer.

    Thank you,

    This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

    FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

    FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
    
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