Org. Setting and ReportingThis position is located in the UNODC Programme Office in Bangladesh (POBGD) - Global Maritime Crime Programme (GMCP), Indian Ocean East (IOE) Project, with duty station in Dhaka, Bangladesh, Regional Office for South Asia (ROSA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Global Maritime Crime Programme (GMCP) operates under the Border Management Branch (BMB), Division for Operations (DO). The Programme Management Assistant (Administration/Finance, GMCP) will work under the overall guidance of the UNODC regional Representative for South Asia (ROSA) and the direct supervision of the GMCP Programme Officer in Bangladesh and in close coordination with the GMCP regional Programme Coordinator (Indian Ocean East) located in the Programme Office in Sri Lanka (POLKA). For more information on UNODC, please visit the website: www.unodc.org ResponsibilitiesThe incumbent will support UNODC GMCP programming in Bangladesh, particularly providing administrative and financial assistance for the successful implementation of project activities. Within assigned authority, the Programme Management Assistant (Administration/Finance, GMCP) will be responsible for the following specific duties, in line with United Nations rules and regulations: • Provide overall support in administration, human resources management, procurement, finance and logistics for UNODC GMCP office in Bangladesh. • Support the project management by providing daily administrative support to ensure the smooth operation of project activities. • Assist in project/programme and/or budget revisions, the preparation and dissemination of costed work plans, terms of reference and other documents linked to project activities. • Assist Supervisor in the monitoring and evaluation of GMCP in South Asia; categorize, update, track and analyse data related to implementation of grants; identify issues and initiate requisite follow-up actions; prepare revised budget estimates; report on budget revisions, expenditures and obligations, verify availability of funds. • Help identify and source possible service providers, and serve as main liaison for all vendors, suppliers and service providers. • Support procurement of goods/services and contract management, in line with project objectives. • Prepare and check bill vouchers to ensure compliance. • Review and process all payments/claims of staff and other service providers and ensure timely settlement of claims as per UN rules and regulations. • Maintain inventory of project assets and support the annual physical verification. • As member of a Team, actively contribute to project audits (internal/external). • Assist with financial and project administration-related activities, including liaison with different government agencies and/or partners, as directed. • Perform any other activities/tasks as assigned by the supervisor and project management. • Ensures fluid and constant communication with United Nations staff, vendors, suppliers of services and goods to UNODC, and other relevant stakeholders in Bangladesh. • Process necessary follow-up under minimal supervision, seeking advice from and/or reporting to supervisor as required. • Assist in organizing specialized training on issues related to maritime law enforcement and other forms of transnational organized crime for national officials involved in responding to maritime crime. • Assist in the preparation of written outputs for successful procurement plans and processes required. • Support field missions including provision of substantive and administrative support, travel arrangements for staff and training and meeting participants, etc. • Coordinate transportation services, regular vehicle maintenance and insurance. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other work-related duties as assigned by supervisor and/or project management. Competencies• Professionalism: Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has ability to perform analysis, modelling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Accountability - Takes ownership of all responsibility and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of seven (7) years of experience in in programme or project administration, technical cooperation or related area is required. The minimum number of years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Work experience in organizing workshops, training programmes and/or conferences is required. Experience with Microsoft 365 software packages (Outlook, SharePoint/OneDrive, Office, Excel, PowerPoint) is required. Work experience with an Enterprise Resource Planning (ERP) system is required. Experience working with SAP/Umoja is desirable. Work experience within the United Nations system or similar international organizations is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Bangla/Bengali is required. Knowledge of another United Nations official language is an advantage. AssessmentEvaluation of qualified candidates may include an assessment exercise and a competency-based interview. Special NoticeThis is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. 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Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. 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