Back National Monitoring, Evaluation, Accountability and Learning (MEAL) and Reporting Officer

VACANCY NOTICE

Open to Internal and External Candidates

Position Title: National Monitoring, Evaluation, Accountability and Learning (MEAL) and Reporting Officer

Vacancy Number: VN/IOMSO/006/2024

Duty Station: Nairobi, Kenya (IOM Somalia)

Classification: National Officer Category, Grade NOC

Type of Appointment: One Year Fixed Term with possibility of Extension

Estimated Start Date: As soon as possible

Closing Date: 18 June, 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Since the formation of the Federal Government of Somalia, the country has made significant progress towards restoring peace and security. However, significant destabilizing factors remain, including conflict and natural disaster. With more than 2 million displaced in Somalia, and a significant number of returnees from the region and beyond, Somalia has struggled to cope with high numbers of displaced.

Increasingly, opportunities arise to support for durable solutions to displacement. IOM has been instrumental in its support of communities to drive, and government to increasingly lead on building progress towards durable solutions to displacement. With strong emphasis on localised capacities and community priorities, Danwadaag partners are building momentum towards durable solutions.

As the lead agency for the Danwadaag Durable Solutions Consortium, IOM is seeking to build a strong Consortium Management Unit to ensure maximum impact of the collective’s efforts, ensuring: efficient delivery of program activities, alignment with other durable solutions initiatives, acute sensitivities to local dynamics, support to government structures with the displaced affected communities at the center of our efforts.

Under the overall supervision of the Programme Manager / Chief of Party for Danwadaag and the direct supervision of the Durable Solutions Consortium Coordinator, the MEAL and Reporting officer, will be responsible and accountable for coordinating and implementing monitoring and reporting activities of the Durable Solutions Consortium. The role of the MEAL and Reporting Officer is to lead the establishment and continue the implementation of systems that promote evidence-based decision-making, programme and project performance tracking, and internal management.

Core Functions / Responsibilities:

Institutional and Operational Set-Up

1. Supervise and guide the implementation of the Monitoring and Evaluation (M&E) activities of the Country Office according to projects/programmes/strategy result matrices and M&E plans in close coordination with the Project/Programme Managers and other relevant IOM staff and partners.
2. Ensure adherence to existing Evaluation and Monitoring policies and guidelines and Results-based Management (RBM) roadmaps, frameworks and guidance including a proper use of PRIMA for monitoring, reporting and evaluation.
3. Contribute, in collaboration with the Regional M&E and Risk Management Officer, to development of plans, tools and systems to monitor implementation of projects/programmes and/or strategies within the CO focusing on activities, results, expenditure, budget, risks and assumptions, in line with donor/UNCT requirements, IOM strategies, and institutional M&E and reporting requirements.
4. Ensure that risks are assessed and new ones identified during the regular monitoring of project activities, and where appropriate ensure that associated Project Risk Register Matrix, Risk Treatment plans are monitored and regularly reviewed.
5. Provide substantive inputs to strengthen capacity of IOM staff and partners to carry out M&E activities in the CO through training, mentoring, and coaching.
6. Regularly update the evaluation and monitoring plans for projects/programmes/strategies at the CO, including identification of key performance questions, indicators and parameters for monitoring and evaluating performance in line with the Strategic Results Framework (SRF), and share the evaluation plan with the Regional M&E and Risk Management Officer on a regular basis.
7. Actively engage in M&E activities for and with UN Agencies, UNCT, donors, government and external partners at country level, including on possible joint monitoring and evaluations, for instance in United Nations Sustainable Development Cooperation Framework (UNSDCF) Evaluation.
8. Document good practices and lessons learned through analysis of monitoring findings and evaluation reports, identify causes of potential bottlenecks and corrective measures, and facilitate discussion of related M&E and RBM findings and challenges with relevant IOM project staff, management, and partners.
9. Facilitate regular feedback from beneficiaries and stakeholders on activities and services provided through the organization’s support, in close coordination with field units and relevant focal points of CO.

Reporting and Communication

1. Support Project/Programme Managers in compiling periodic donor reports in line with the M&E plans and agreed reporting schedules, as well as the CoM/HoO in compiling data for UNCT reporting requirements.
2. Provide comprehensive inputs for materials requested by United Nations Country Team (UNCT)/ Humanitarian Country Team (HCT) or individual agencies, Government institutions, Donors, IOM relevant Units at HQs, RO and/or other partners.
3. Monitor the work of Implementing Partners (IP) by receiving and reviewing progress reports in a timely manner as per agreement with IOM, UN and donors' terms and conditions.
4. Provide technical support to IP to improve the quality of data collection, consolidation, analysis and reporting through capacity building and regular monitoring visits to the field.
5. Support the CO’s communication strategy through documenting IOM activities such as capturing case studies, life changing stories for donor/UN reports, updating CO’s social media accounts and producing quarterly newsletter and local media briefings.
6. Contribute to the preparation of meetings and events, to include donor/UN briefings, donor visits, conferences.
7. Manage submissions for the IOM global institutional reporting processes including the Institutional Questionnaire.
8. Conduct M&E activities that can contribute to the management and analysis of migration trends and related data relevant for IOM in the country.

Project Development Support

1. Contribute to the identification of new project development opportunities in close coordination with COM, Project/Programme Managers, and RO’s Thematic Specialists, and in line with IOM global frameworks and CO’s strategy.
2. Provide inputs for the development of project/programme logic including Results Matrices and Theory of Change, and for the monitoring and evaluation sections of project proposals/strategies.
3. Ensure that adequate monitoring and evaluation costs are budgeted and advocated for as per IOM M&E policies, guidelines and Project Handbook.
4. Participate in UN, donor, sectoral, working groups, and other meetings aimed at development of new projects, for instance within GCM regional and national networks.
5. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master's degree in international relations, Political Science, Business or Public Administration, International Studies or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in project/strategy conceptualisation, development, monitoring, reporting and evaluation;
• Experience in capacity-building activities, including design and delivery of trainings;
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
• Familiarity with financial and business administration;
• Sound and proven understanding of internal and international migration issues in the country and in the region;
• Experience in organizing consultations, workshops and seminars with high level stakeholders;
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Excellent knowledge of monitoring and evaluation concepts, approaches and techniques including qualitative and quantitative methods, participatory approaches, and evaluative methodologies;
• Knowledge of UN and bilateral donor programming and institutional requirements.

Skills

• Strong writing and research skills;
• Excellent communication and analytical skills;
• High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas;
• Strong interpersonal and teamwork skills; and,
• Proven ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds

Languages

For all applicants, fluency in English is required (oral and written).

Working knowledge of Somali is an advantage.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies - Behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered.

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and a work permit, as applicable.