Organizational Setting
The position is located at the FAO Representation for Georgia, based in Tbilisi. The main aim of the FAO country offices, which are headed by the FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Reporting Lines
The incumbent will work under the overall responsibility of the FAO Representative for Georgia and the direct supervision of the FAO Programme Coordinator; and in close collaboration with the rest of the staff of the ENPARD Programme and FAO Georgia staff.
Technical Focus
The incumbent will provide administrative support to the implementation of the ENPARD 4 programme.
Tasks and responsibilities
• Provide assistance in preparing small procurement actions for goods and services through market researches and quotations collection for the needs of the ENPARD Programme
• Coordinates the provision of transportation requirements including staff and items movement for duty purposes; management of drivers and the car fleet of the FAO ENPARD Programme.
• Ensure the request of UNDSS clearances, Mission ToRs, mission BTORs.
• Organizing the reception and transfer of procured items, including customs clearance, loading and unloading, confirmation of reception, etc.
• Provide support to the FAO/ENPARD programme in the organisation of meetings, and ensure their secretariat (agenda, minutes)
• Act as PR requestor for ENPARD IV projects.
• Provide support in editing and proofreading documents (ToRs, letters, mission agendas, mission reports, etc.) and punctually
translations from English to Georgian and Georgian to English, as needed.
• Maintain the projects, records, repository and filing (ToRs, BTORs, final reports, PPTs, etc.)
• Support the process of data collection and analysis of field work under ZOHO
• Provide ad hoc support to review teams in the assessment of received applications for support packages; including revision of support packages applications from application stage to final payment, follow-up of the applicant’s activities related to food safety capacity building, performance of verification field visits, and provision of technical support to applicants in the implementation of new practices in line with food safety requirements.
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in Business Administration, Economics, Agriculture or other related field
• 1 year of relevant experience in performing administrative tasks
• Working knowledge (Level C) of English and Georgian languages
• National of Georgia
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Computer literacy with spreadsheets, databases, data and analytical information management, Microsoft
• Excellent communication and coordination skills
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.This vacancy is archived.