Job Title: Junior Human Resources, Well-being and Compliance Officer
Reports to: Country Representative
Works in coordination with: Senior Finance and Admin Manager, Finance Field Officers, Procurement and Logistics and Security Officers
Starting date: ASAP
Application deadline: 04/05/2024
Duty station: Nairobi
Contract Details: Annual Renewable contract subject to funds availability with 3 Months’ probation.
WeWorld is an independent Italian organization working in the field of Development Cooperation and Humanitarian Aid projects in 25 countries, including Italy. We work to promote recognition and respect of the fundamental rights of every human being, fighting poverty, injustice and generating sustainable and durable socio-economic growth models. We strive for a better world where everyone, especially women and children, have equal opportunities and rights, access to resources, to health, to education and to dignified work. A world in which the environment is a common good to be respected and preserved; in which war, violence and exploitation are banned. We feel called upon to increase our capabilities of providing support, in a global context characterized by economic and environmental crises, conflicts and inequalities, in which Humanitarian Aid and Development Cooperation are more linked than ever.
WeWorld has been operating in Kenya since 2009 implementing projects in the counties of, Isiolo, Nairobi, Narok, Nyamira, Kwale, Migori and Homabay. Our key thematic areas of intervention focus on: Health and Nutrition, Water Sanitation, Food security, Resilience, Climate Change and Climate Action, Livelihood, peace-building, Education, Socio-Economic Development, Capacity Strengthening of local CSOs, and Youth empowerment and youth meaningful participation, Gender issues, Child protection and environmental sustainability are mainstreamed in all our actions.
Job Duties and Responsibilities
- Maintains work structure by updating job requirements and job descriptions for all positions.
- Maintains organization staff files by establishing a recruiting, testing, and interviewing program; advising managers on candidate selection; conducting and analysing exit interviews; recommending changes.
- Prepares employees for assignments by establishing and conducting orientation and training programs and promoting WeWorld values and vision
- Ensures planning, monitoring, and appraisal of employee, volunteers, and interns work results by training managers to coach employees, volunteers and interns; scheduling management conferences with all; hearing and resolving employee grievances; counselling employees and supervisors.
- Assist the CR with ensuring proper implementation and respect of WeWorld policies and guidelines, design or adapt field policies and procedures for optimized management of financial resources
- Assist CR in the dissemination, implementation, compliance and monitoring of the application of WeWorld Child Safeguarding Policy and Child Safeguarding & PSEAH Policy, Whistleblowing HQ system as well as all other organizational policies adopted by WeWorld
- Assist the CR in ensuring the role of safeguarding focal point in-country for relevant stakeholders both internal and external, expressed in the Safeguarding and Prevention of Exploitation, Abuse and Harassment Policy by assisting in preparing appropriate report and to provide all necessary information to staff in-country for prevention and reporting including appropriate and continuous training on the subject
- Respect, promote and ensure on-site dissemination and training, compliance with and monitoring the application of WeWorld Code of Ethics and Conduct and all internal policies (anti-fraud, environment and anti-terrorism)
- Assist the CR and the Security Officers in analysing and assess the risks present in the Country, for the security of the organization's people and assets in the country
- Assist and collaborates with the CR and the Secutity Office in the design and update of WeWorld Security and Evacuation Plan in country in line with the organization's relevant policy and procedures and updating it periodically; Assists the CR and the Security Officer in the disseminating the Security and Evacuation Plan and ensure that the security officers is providing security training and information to expatriate and local staff
- Assists the CR in adopting and updating the Local Operations Manual and monitoring its implementation
- Ensures legal compliance by monitoring and implementing applicable labour laws; Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
- Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
- Investigates accidents and prepares reports for insurance.
- Prepares budget of human resources operations.
- Prepares reports and recommends procedures to increase general well-being and motivation
- Represents organization at HR-related hearings and investigations when needed.
- Ensures that staff complies with relevant legal & statutory obligations.
- Conducts exit interviews to identify reasons for employee termination or exit.
- In collaboration with the Logistics department co-share the responsibility for driver’s management/ supervision on discipline, dress code, and performance.
- Performs any other duties as may be assigned from time to time by the management.
Minimum Education, Qualifications & Experience Required:
- Bachelor’s degree/Diploma in Human Resource Management or Business degree with a focus in Human Resource Management.
- At least 2-3 years’ experience in an HR & Admin role
- Strong interpersonal and communication skills.
- Detail-oriented with excellent organizational abilities.
- Ability to maintain confidentiality and handle sensitive information.
- A valid certificate of good conduct
- Must be well conversant with the labor laws, government regulations and ethical HR practices
- Completed CHRP -K professional courses or ongoing is an added advantage.
- Proficiency in Microsoft Excel, Microsoft Word, Outlook, and PowerPoint.
- Flexibility – be open to change and new information.
- Member of IHRM - desirable