Work Location : Ethiopia - Addis Ababa Type of Post : Other Possible Location : Funding : Expected Travel : Type of Contract : Language Requirement : Application Deadline : 7/6/23 Employee Duration : Full-Time
I Job Summary
The Humanitarian project officer- Emergency Shelter and Non Food Items ( ESNFI) will support planning and implementation efforts for ENSFI Activities of the project under their direct supervision by the Humanitarian Team Leader. S/he will provide management and technical support to project staff, monitor progress against plans and report against agreed schedules. The post holder will ensure the project receives technical and operational support to ensure quality programming and intended impact. S/he will support documentation of learning for wider organizational use and will support partnerships and accountability measures at the implementation level.
II Responsibilities
Job Responsibility #1: Planning and Implementation of Project Activities (25%)
Ensure that planning and implementation of the project activities are in accordance with the program principles, approaches, and procedures of the organization Support the development of a detailed implementation plan (DIP) in accordance with the project proposal Conduct monthly field trips, and undertake periodic reviews to follow up on the status of project implementation against DIP Provide technical support and supervision of ESNFI activities. Support project staff in the timely identification of implementation challenges and their resolutions with appropriate strategies Coordinate all ESNFI related assessment in the project areas Support the HRM/Team leader in the identification of required operational support (procurement, human resources, finance, and administration) and monitor the provision of such support Support communication with cooperating agencies and implementing partners on project progress, fund utilization and challenges Support the commodity team in the timely distribution of commodities per donor regulations Support the implementation of audit recommendations related to humanitarian projects Support HRM/Team Leader to ensure project compliance with all CARE policies and procedures (including all CI members and CARE Ethiopia) and donor rules and regulationsJob Responsibility #2: Program Quality Assurance (25%)
Ensure that the project employs appropriate programmatic approaches based on project EPMTs, M&E frameworks and CARE’s programing principles and relevant guidelines Identify technical assitance requirements and work with the HRM /Team Leader and the appropriate humanitarian program managers (HPMs) to ensure the project receives the specific techncial support it requires Utilize appropriate management tools and technical guidance in order to achieve intended impact Share relevant information with other CARE Ethiopia long-term development interventions being implemented in the same FO Participate in the implementation of audit recommendations related to humanitarian projectsJob Responsibility #3: Reporting and Staff Supervision (25%)
Develop appropriate reporting formats together with the HRM /Team Leader and LDM manager Collect, organize and summarize monthly and quarterly performance reports from project staff Monitor the quality and reliability of the reports collected from project staff Proactively develop and maintains a robust learning platform with all grassroots stakeholders and ensure that good practices are shared widely Prepare and maintain up to date information on the capacity building activities, results and community- based accountability systems of each operational area Collect basic information, best practices, case studies and lessons and report to her/his supervisor Assist in the preparation of project reports and documents per donor and/or CARE reporting schedules and formats Assist HRM/ Team Leader in the timely and quality submission of field reports to Head Office Supervise, coach and provide technical support to project staff Complete all CARE performance management activities including: performance planning, monitoring, and semi- annual and annual performance appraisals for direct reports Collaborate with the Humanitarian Response Manger (HRM)/ Team Leader and human resources (HR) to take appropriate personnel actions to address problems Support delivery of staff capacity development plans and related trainingJob Responsibility #4: Partnership and accountability (10%)
Ensure productive relationships are established and maintained with all kebele and village level stakeholders Closely work with government institutions, CBO’s and communities at kebele and village levels to ensure adequate linkages are established Ensure active participation of relevant humanitarian actors and structures in designing, planning, implementation and monitoring of projects (especially community members and government partners) Ensure all project events are well planned and known about by local stakeholders and concerned community members and beneficiariesJob Responsibility #5: Financial Management (10%)
Assist HRM /Team Lead to facilitate appropriate budget management and utilization in compliance with donor and CARE rules and regulations. Support HRM/Team Leader to appropriately revise budgets as required. Assist HRM /Team Leader in monthly monitoring of burn rates and identification of appropriate corrective action to address low/high burn rates.Job Responsibility #6: Other (5%)
Perform other duties as assigned.III GENDER EQUALITY
Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues. Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programmingIII Qualifications
Required:
At least Bachelor’s degree in any related field of study 3 years of relevant experience with the first degree or 2 years of relevant experience plus post graduate degree in project management preferably in humanitarian aid and more specifically in emergency shelter and non-food items Proficiency in verbal and written English, budget planning and management, monitoring and evaluation, report writing Proficiency in standard office software package Good interpersonal communication skill and ability to effectively liaise with government, community leaders and other stakeholders. Proven ability to meet deadlines. Understanding of the importance of gender, youth and social inclusion Demonstrated commitment to principles of gender, equity, diversity, inclusion and PSHEA (safeguarding) through previous positions or programming experience.Desired:
Working knowledge of programming in humanitarian contexts Knowledge of local languages Skills in organizing and facilitating training events Knowledge of ESNFI guidelines and protocolsMake sure you indicate the position title and location on your application letter.
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