DescriptionUnited Nations University (UNU) UNU is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States. For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU's work spans the 17 Sustainable Development Goals' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe. About UNU Human Resources Office The UNU Human Resources Office (HR-KL), as part of UNU Centre Administration, serves UNU’s Institutes and Offices in 16 locations around the world in the provision of human resources services. This includes HR policy and strategy, as well as business processes and systems and a core set of transactions in HR, including contract administration and global payroll. HR-KL is led by the Chief of Human Resources, who reports to the Director of Administration in TokyoResponsibilities Under the overall guidance and supervision of the Chief of Human Resources, the HR Associate is accountable for service provision, transactions and advice to internal clients on the full HR life cycle administration for staff members and non-staff personnel. The incumbent interprets and applies the UN Staff Rules and Regulations, UNU policies, procedures and guidelines, establishes internal procedures, provides solutions to a wide spectrum of complex HR administrative issues. The HR Associate also works in close collaboration with UNU’s HR Focal Points and UNDP/GSSU in Copenhagen for resolving complex HR-related issues and information exchange. 1. Provide support to the administration and implementation of HR strategies and policies related to contract management and benefits and entitlements focusing on achievement of the following results: Ensure full compliance of records and reports with UN Staff Rules and Regulations, UNU HR policies and procedures;Provides efficient and accurate information to HRFPs, management and personnel on HR policies, procedures and regulations; andConduct research on a range of HR related issues (precedents, policy rulings and procedures) and assist in preparation of notes/reports.Write knowledge articles for the HR intranet on benefits and entitlements, providing new and updated content to ensure transparency and access to information. 2. Provide HR administrative services in the fields of onboarding, benefits and entitlements focusing on achievement of the following results: Support recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates and participation in interview panels; Liaise with GSSU and take action as required through UNAll and HR Workbench for the initiation of hiring process and preparation of staff contracts (recruitment, amendments, extensions). Timely follow up with relevant colleagues in UNDP GSSU on contract/payroll related issues;Input and tracking of all transactions related to staff positions, recruitment, benefits, recoveries, adjustments and separations through the ERP system. Timely follow up with GSSU on global payroll issues and reports;Prepare hiring and promotion submissions for the Compliance Review Board (CRB) meetings and coordinate the associated approvals process; andManage CRB rosters and other rosters and talent pools, including e-rosters. 3. Manages UNU’s HR insurance portfolio focusing on achievement of these results: Serves as focal point for all health insurance matters across UNU, including health insurance, ASHI and travel insurance; Provides advice to HR focal points, personnel and management on relevant insurance policies; Liaise with HR focal points in institutes and offices to disseminate information on insurance matters; andProvide guidance and support on medevac, Appendix D and disability cases. 4. Identify areas for improving HR processes and developing business requirements to maximize efficiency and simplify procedures to achieve the following results: Participate in HR business processes improvements and implementation of the content of internal processes in HR management in consultation with the Chief of Human Resources; Provide input and support to further development of and implementation of HR process workflows, including in UNall, the HR Workbench and Oracle Cloud HCM;Synthesis of lessons learned and best practices in HR; Ensure facilitation of knowledge building and knowledge sharing in the HR focal point network via workshops, SOPs, toolkits and communications materials, and Provide sound contributions to HR focal point network. 5. Provide database management, workforce analytics and reporting support focusing on achievement of these results: Maintain accurate workforce database for personnel;Perform statistical analysis of HR data for reporting to senior management, offices and Member States;Generate a variety of reports on a monthly and yearly basis, e.g. payroll and headcount reports; Provide workforce data for various HR reports, including statistical tables and standard financial reports and ad hoc reports on workforce data; andSupport HR’s data submissions to audit requests and financial reporting. 6. Perform other duties as assigned by the Chief of Human Resources Key Performance Indicators Timely, complete and accurate human resources transactions/activities/documentationHigh quality, timely and accurate service is provided to clientsClear and cooperative communication channels with internal and external partners.High level of client satisfaction and credibility in UNU HR servicesTimely and quality delivery of HR reports and accurate support to reporting requirementsInformation is easily available; databases are up to date Competencies Values: Inclusion - Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity.Integrity - Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards.Humility - Demonstrate self-awareness and willingness to learn from others.Humanity - Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet. Behaviours: Connect and Collaborate - Build positive relationships with others to advance the work of the United Nations and work coherently as One UNAnalyse and Plan - Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan actionDeliver Results with Positive Impact - Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations servesLearn and Develop - Pursue own learning and development and contribute to the learning and development of othersAdapt and Innovate - Demonstrate flexibility, agility and the ability to think and act in novel ways
RequirementsCompletion of Secondary Education is required OR Bachelor’s Degree in HR, Business or Public Administration, Social Sciences and relevant fields will be given due consideration.Minimum 7 years (with Secondary education) or 5 years (with University Degree) of progressively responsible HR and/or administrative experience is required at the national or international level.Prior experience with UN agencies or other international organizations is required.Experience in Enterprise Resource Planning (ERP) systems is required, in particularly Oracle Cloud applications and products is desirable.Knowledge of UN HR policies and their application in the employment life cycle.Knowledge of recruitment principles, policies and procedures and the ability to apply them to practical situations to secure quality candidates is desirable.Strong analytical skills, meticulous attention to detail and process orientationProven organizational skills and ability to take initiative, prioritize and deliver results.Ability to handle sensitive and confidential information. Strong collaboration and team skills with respect for diversity in all its forms.Fluency in English (written and spoken) and Bahasa Malaysia.Knowledge of another UN official working language is an asset. Remuneration UNU offers an attractive, tax exempt compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), 30 days annual leave, dependency benefits, pension plan and health insurance scheme. For more information please see: https://careers.un.org/lbw/home.aspx?viewtype=SAL Duration of contract This is a full-time, fixed-term appointment. The initial appointment will be for one (1) year with the possibility of renewal on a fixed-term appointment basis, subject to satisfactory work performance. For academic positions, the combined duration of fixed-term appointments with UNU may not exceed six (6) years. The mandatory age of retirement for United Nations staff is 65 years. Starting date 1st October 2022 or sooner. How to Apply: To apply to UNU, you will not need an account. Instead, we ask that you: Apply via the apply link; fill out the UNU P11 form (please avoid using similar forms provided by other United Nations organisations); provide a motivation statement (in the P11 form); and answer a few questions that are tailored to the position. You may wish to refer to the UN Values and Behaviours Framework for more information. You may wish to refer to the UN Values and Behaviours Framework for more information. Application Deadline: 28 August 2022 Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references. Special notice Staff members of the United Nations University are international civil servants subject to the Rector's authority. They may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised. UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. Information about UNU rosters UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements. Scam warning UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web
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