OVERVIEW
Post Number : BSP 965
Grade : P-4
Parent Sector : Bureau of Strategic Planning (BSP)
Duty Station: Paris
Job Family: Programme Coordination
Type of contract : Fixed Term
Duration of contract : 2 years, renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 10-MAY-2024
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
The post is situated in the Partnership Division within the Bureau of Strategic Planning. The Partnership Division coordinates UNESCO’s public and private partners and provides strategic direction, backstopping and guidance to UNESCO Programme Sectors, Field Offices and Institutes in support of UNESCO’s efforts to engage and mobilize resources.
The incumbent, under the overall authority of the Director of the Bureau of Strategic Planning, the authority of the Director of the Partnership Division and the direct supervision of the Chief of the Grants Management Section, will lead the Funding Agreement Management and Donor Reporting Unit. The incumbent will work closely with Programme Sectors/Field Offices and Institutes, Legal Affairs, the Bureau of Financial Management and other services to support the management of voluntary contributions in line with UNESCO’s regulations and rules.
Within this context, specific duties of the incumbent will include:
Long Description
Centralized Agreement Management Function
- Leads/participates in negotiations for voluntary contributions (all types of agreements) and partnership agreements and ensures an effective system is in place for the review of funding agreements.
- Provides advice and backstopping to project officers, at Headquarters and Field Offices, in the preparation of project proposals and funding agreements.
- Provides advice on risks that the Organization can take with regards to non-standard agreements and any other risks arising from the funding agreements.
- Oversees the work of the agreement management specialists and assistants, ensuring clear objectives are set, and manages the day-to-day operations of the Unit.
- Develops and updates policies in the area of grants management. Ensures UNESCO Funding Agreement Templates are regularly updated and participates in the UN system-wide on matters relating to Fiduciary Funds Management.
Long Description
Management Reporting
- Prepares consolidated management reports on voluntary contributions, in particular on signed funding agreements, the voluntary contribution projects portfolio and cash received on voluntary contributions.
- Excellent interpersonal skills, including the ability to maintain effective partnerships and participate in negotiations with various stakeholders.
- Excellent drafting skills and proven ability to produce high quality and analytical management reports.
- Excellent decision-making and problem-solving skills.
- Ability to work in a team and to maintain effective working relationships in a multi-cultural environment.
Languages
- Excellent knowledge of English or French and good knowledge of the other language.
DESIRABLE QUALIFICATIONS
Skills/Competencies
- Knowledge of ERP Systems and reporting tools.
- Good understanding of the United Nations system funding structure.
Languages
- Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, and/or Spanish).
BENEFITS AND ENTITLEMENTS