Back FUEL ASSISTANT

Org. Setting and ReportingThis position is located within the United Nations Organization Stabilization Mission in the Democratic Republic of Congo ( MONUSCO). The Fuel Assistant will be based in Goma. The Fuel Assistant will be responsible to support Fuel Unit and will report to the Chief, Fuel Unit. Responsibilities• Ensures that fraud prevention procedures are reviewed and updated, and they meet fuel monitoring needs of the Mission through the dashboard and advice management of Fuel Prevention actions. • Assists in implementing petroleum, oils, and lubricants (POL) provision and related services to the Mission. • Carries out random and regular fraud inspections, independent on-site physical fuel stock, checks and ensures that no fuel is lost due to misappropriation. • Provides support to Fuel Unit on demand plans when required. • Assists and coordinates on the job training of junior staff members. • Prepares and initiates requisitions for the purchase of fuel equipment/items. • Review expenditure against budget allotment for fuel and monitor fuel contracts Not-To- Exceed (NTE) amounts. • Logs in all data in the Electronic Fuel Management System (EFMS-2) software, analysis fuel consumption and notifies the Fuel Manager of consumption irregularities. • Receives POL invoices from the fuel contractor, verify for accuracy and process for timely payment. • Coordinates with all the Fuel Unit clients to ensure timely compliance with demands. • Prepares delivery document of POL products for authorization. • Collects and consolidates requests of bulk fuel to users and process barcode. • Implements the standard operation procedures for fuel management. • Inspects the strategic fuel reserve and Local Fuel reserve for compliance in all locations. • Enforces all Safety, Health and Environmental (SHE) instructions and guidelines in work areas and prepares safety incident reports. • Performs fuel related Quality Assurance (QA) procedures. • Implements audit recommendation and prepares document and equipment set up for audit visit. • Consolidates fuel expenditure against the funds allocated by purchase orders in respect of related requisitions. • Work in the Fuel Fraud Prevention Cell. • Receives complaints from clients, record, analyze and take corrective action. • Performs other duties as delegated. CompetenciesProfessionalism: Demonstrated effectiveness in the field of quality assurance, plans, policies, procedures and programmes; ability to provide technical and procedural advice on a broad range of fuel service-related issues. Ability to develop, maintain and supervise management control systems for services and claims. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationHigh school or equivalent diploma is required. Job - Specific QualificationTechnical or vocational certificate in Petroleum, Oil and Lubricants (POL) supply operations, project management or contract management from internationally recognized organizations is desirable. Work ExperienceSix years of progressively responsible experience in two or more of the following areas: (1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration; (3) maintenance/repair of fuel equipment are required. Knowledge and Experience in Electronic Fuel Management Systems is required. Experience in petroleum supply chain is desirable. Quality assurance/quality control procedures related to POL operations in a field environment is desirable. Experience working in a conflict or post conflict environment is desirable. LanguagesEnglish and French are the working languages of the United Nations. For the position advertised, fluency in English (both oral and written) is required. Knowledge of French is desirable. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice• This position is temporarily available until 31st July 2025. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.