Back Finance Officer

The European Institute of Peace is looking for exceptional individuals who share our vision for a world where people live in safety and peace because conflicts and grievances are resolved through inclusive dialogue and lasting political agreements.

We provide practical experience, technical expertise and policy advice on conflict resolution. We use a variety of tools to help us do this, including analysis, mapping and design of peace processes and agreements, facilitating policy discussions, and proposing practical engagement, for example through inclusive dialogue and mediation support.

Based in Brussels and active in 15 countries, the European Institute of Peace is an independent organisation working collaboratively with European decision makers, the parties to conflict, and those who represent people suffering from insecurity or at risk of violence, as well as the conflict prevention, resolution and mediation community.

Our innovative approach to peace enables us to be agile, creative and effective in everything we do, and these are key qualities we look for in our team members. See www.eip.org for more information.

We are looking for a junior and dynamic Finance Officer to support the Operations Team to ensure the financial sustainability of the organisation and our compliance and accountability to donors and public authorities.

Terms of References

The Finance Officer will provide effective financial and accounting support to the EIP Operations Team. He/she will implement and as needed manage various the EIP financial and accounting systems, processes and procedures while adhering to all EIP financial policies as well as good accounting practices.

Duties and responsibilities

Responsibilities include but are not limited to the following:

• Assisting in the overall financial operations and accounting procedures;
• Monthly review of significant transactions for cost reasonableness, allowability and allocability;
• Reconciliation of transactions such as accounts payable, payroll, and bank statements.
• Ensuring timely and accurate Payroll operations, record keeping and reporting.
• Monitoring bank accounts, managing cashflow and undertaking timely reconciliations.
• Stay current with all financial regulations, practices, tax laws and legislation in Belgium reporting requirements.
• Reporting on external financial issues that might impact on the organization and offering appropriate advice.
• Payment requests reviews, requests for additional information, and ensure that payments with the Finance team continue to move through proscribed process;
• Assist with petty cash management, expense forms and credit card statement verification;
• Quarterly assessment of accounting practices. Developing new systems or improving existing procedures for a more efficient operational flow in the finance department.
• Prepare monthly financial reports of the institutional budget to the Chief Operating Officer, including expenditures by cost center/project and other financial information, in a timely and accurate manner.

• Support programme teams for financial accounting, monitoring and reporting systems in line;

• Participate in relevant meetings relating to the grants and their respective management;

Profile

· A relevant education in Accounting, Finance or Business Administration;

· At least 2 years of previous accounting/Finance experience;

· Knowledge of Belgian legal framework for NGOs and foundations of public interest

· Experience working for an NGO or non-profit organisation is a plus;

· Detail-oriented, organised, rigorous, insistent on accuracy, proactive and flexible;

· Team player in an international environment;

· An experienced user of Excel and a good knowledge of accounting software, Winbooks in particular

· Proficient in English and French is essential. Any other EU language is a plus.

EIP offers

· Permanent contract;

· Salary based on 13.92 months;

· Benefits package which includes luncheon vouchers, hospital insurance, pension plan, and contribution to transportation; and

· 40h/week including 12 RTT days per year

· Starting date: April 2020.