Title: Finance Assistant
Location: Mutare
Supervisor: Finance Officer
Job Summary:
Working under the supervision of the Finance Officer, the Finance Assistant primary role is to support the Finance department with financial services ensuring high quality, accuracy and consistency in offering an effective clerical support in service delivery.
Duties and Responsibilities:
Work closely with the Finance Officer to ensure smooth operation of all financial matters.
Assist in proper control of the supporting documents for payments and financial reports.
Responsible for receiving analyzed monthly bills of mobile phone calls of all staff members, invoice and distribute invoices to concerned staff members.
Assist in filing of supporting documents/invoices linked to expenditure.
Assist in accurately and timely key-entering accounting data into the accounting system.
Maintain custody of cash box during working hours.
Perform regular cash counts
Ensure that all Petty cash transactions are adequately supported and approved
Develop and maintain an updated and easily accessible hard copy and Electronic Finance Office Filing System
Assist with payment processing, VAT Claims, end of year preparation and Audit Preparation.
Provide technical assistance and capacity building to staff, including interpretation of policies, setting up of systems, trouble shooting and resolution of outstanding issues.
Work together with the finance team in planning and carrying out trainings on FHI 360 policies and procedures.
Conduct other general administrative functions.
Knowledge, skills and abilities:
A customer-friendly attitude and an ability to cope with work-related stress
Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
Ability to develop effective work plan and priorities in order to meet business objectives.
Demonstrated expertise in building effective relationship with key internal customers and other stakeholders.
Demonstrated knowledge in pricing, contracts negotiations, conflict resolutions, policies and procedures.
Good analytical, numerical and mature problem-solving skills.
Ability to adapt easily to changing needs and patterns of work.
Excellent report writing and documentation skills.
Advanced proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
Demonstrated experience in working with Accounting Packages such as Pastel, AccPac, Quick Books or any other Accounting Software
Ability to manage and work under pressure with minimal supervision.
Good team player, positive attitude, flexible mind, comfortable in working in a multi- cultural setting.
Strong sense of ethics, integrity, credibility, and respect for diversity.
Ability to communicate effectively with staff and management with diplomacy and firmness.
Ability to travel a minimum of 25%
Qualifications and requirements:
Degree in Accounting, Finance and Business Administration or its recognized equivalent.
1 - 3 years post qualification relevant experience.
Recently Graduate of ACCA, CIMA, ICSA, SAA, IAC, HND or any other relevant professional qualification.
Familiarity with U.S. Government grants or other donor funded programs, contracting and auditing standards as they apply to effective management of multi-year funds will be an added advantage.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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