Based in Monrovia, Liberia
Reports to Director of Admin and Finance
Who we are
Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 4,500 entrepreneurial development professionals located in over 35 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using its global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer empowered healthcare.
Join us!
PSI seeks a Finance Assistant to join our team for the USAID-funded Countywide Sanitation Activity. The project aims to achieve universal coverage of basic sanitation in five counties of Liberia. This ambitious project seeks equally ambitious staff who bring creativity, energy, and an entrepreneurial spirit to their work. The Finance Assistant will be responsible in offering support in payroll management, managing of records, and ensuring that they are easily retrievable and offering timely support in preparation of finance reports.
Your contributions
- Payroll/Payroll Liabilities: Prepare monthly payroll for staff at PSI Liberia. Effect any month-to-month changes in the payroll software.
- Quickbooks Data Entry: Items receipt data entry into the accounting software (QuickBooks). Scan, attach/upload relevant support.
- Bill Reviews: Ensure telephone bills are authorized after personal calls are declared. Escalate any questionable bill charges/calls.
- Banking: Receipt of funds received from staff and/or vendors. Ensure proper and timely banking.
- Filing: Carry out and safely/neatly archive physical vouchers/transactional records / documents in chronology and clear labeling for easy retrieval and reference.
- Reporting: Preparation of Deposit vouchers for review and approval process. Support in the preparation of various Finance reports as required.
- Activity Orders / Invoicing: Timely billing of refundable items and reconciliation of such accounts.
- Audit Support: Support during internal and external audits.
- Fixed Assets: Fixed assets register maintenance in liaison with Asset Custodian. In liaison with the Asset Custodian, carry out physical asset counts and maintain reconciliation reports. Ensure all are insured.
- Petty Cash Counts: Carry out and document monthly counts and quarterly spot count.
- Accounts Receivable Maintenance: Responsible for monthly advance account statements i.e. Reconcile, Update, and follow-up for settlement.
- Ensure the overall protection, safety, and security of records;
- Conduct records appraisal after every major audit to identify records to be moved to the warehouse for archiving;
- Ensure Tax return payment submissions are taken for acknowledgement at the Liberia Revenue Authority (LRA) promptly;
- Scan documents and do electronic filing to various requestors;
- Provide sample documents to Auditors during audit exercises;
What are we looking for?
- CPA. Bachelor’s degree is an added advantage
- At least 2 years’ experience in accounts management or entry-level for graduates
- Knowledge of automated accounting systems
- Report writing and presentation skills
- Planning and organization skills
- Citizen of Liberia