Back Finance and Administration consultant-Kigali,Rwanda

The Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people's lives. The Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation (https://alliancebioversityciat.org/)

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people.

The Alliance a member of the CGIAR Consortium (www.cgiar.org ) a global research partnership for a food-secure future.

The International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa's most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future. Please visit http://www.iita.org/ for more information on IITA.

Position Summary

The Alliance of Bioversity International and CIAT is seeking to recruit a Finance and Administration consultant to provide support to the finance and administration team at the IITA Rwanda office.

Main duties and responsibilities

Administration:

• Coordinating both international/local conferences, workshops including providing secretarial, logistical and other administrative support preceding and during the activity.
  
• Preparation of conference/workshop/meeting reports.
  
• Source quotations, prepare bids analysis and liaise obtain all necessary approval.
  
• Maintaining stores and preparation of monthly reports.
  
• Managing the office calendar.
  
• Maintaining an up-to-date office assets register, ensuring tagging, and insurance of the same. Coordinate travel arrangements for IITA staff, collaborators and visitors (tickets, airport transfers, visas, hotels, etc.)
  
• Support project leaders and technical staff in budgeting and implementation activities.
  
• Support the preparation of travel claims by IITA Staff.
  
• Contribute to team effort by accomplishing related results as needed. 
  

  Finance:
  

  • Ensure proper filing of financial and accounting records for easy retrieval.
    
  • Maintain cash box and make payments following approval.
    
  • Perform periodic cash counts and submit weekly reports
    
  • Support accounting and prepare filing of IITA Rwanda payments in IITA's finance systems. Support Station Administrator in setting up and operating effective and adequate IITA Rwanda finance management systems.
    
  • Ensure and check correctness of invoices.
    
  • Monitor daily communications and respond to queries.
    
  • Record and compute tax invoices for tax refund.
    
    

    Requirements

    • Degree in Business Administration /Management or other relevant subject with proven office management experience
      
    • Proven capacity and experience as personal secretary in executive email and agenda management.