Background
UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.
UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.
UNDP focuses on helping countries build and share solutions in three main areas:
Sustainable development Democratic governance and peacebuilding Climate and disaster resilienceIn all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
CO has tailored localized integral solutions to specific sustainable development issues and is crafting methodologies and toolboxes to deploy and escalate them across the country. This strategy requires excellent programme management and an organizational structure that reinforces the entire programming life cycle including planning, implementation, oversight, monitoring and evaluation, communications, and efficient operations. The new structure will strengthen UNDP's role as a learning organization 'fit-for-purpose' to deliver on Agenda 2030. It is designed to provide the foundation for the whole public policy life cycle with a special emphasis at sub-national level that, as an engagement strategy, is expected to allow new areas of joint work and resource mobilization.
The Registry Unit follows the established filing and archiving standards and procedures, organizes, updates and maintains all project/programme-related documents as part of regional initiative (and other areas of the office, as required). Strives to maintain administrative control records such as commitments and expenditures, and proper control of supporting documents of funds and activities. Duties and Responsibilities
III. DUTIES:
The intern will assist in the following duties and responsibilities:
No Duties and responsibilities % of timeIn this section list the primary responsibilities and tasks of the position.
(Include percentages for each duty.)
Provide support for effective records control in the office
Scanning and ensuring proper digital filing of all office documents related to implementing agents, government institutions, individual as required, that must be retained in support of corporate policies. Creating online records to be kept in archive as well as those to be disposed-off by distinguishing them by category of creation as per guidance by the Head of unit. Creating a file with hyperlink to some of the documents linking the hard copies and online ones Management of diplomatic pouch55% 2
Deliver effective support on Registry office business management
Maintain administrative control records. Management of the archive as per rules governing records management Proper control of documents received for various purposes as well as outgoing mails Maintain physical files and records as per office’s metadata and taxonomy 35% 3Other:
Support other/ad hoc activities as seen relevant and needed. 10% CompetenciesCandidates must meet one of the following educational requirements:
currently in the final year of a Bachelor’s degree; or currently enrolled in a Master’s degree; or have graduated no longer than 1 year ago from a master’s degree or equivalent studies.Field of study: Information systems, administration or equivalent.
INTERNSHIP CONDITIONS
UNDP internships are not remunerated. All expenses connected with the internship will be borne by the intern or her/his sponsoring entity; UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship; Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship; Interns must provide proof of enrolment in health insurance plan; Interns are not staff members and may not represent UNDP in any official capacity; Interns are expected to work full time but flexibility is allowed for education programmes; Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc. Disclaimer