Grade: G5
Publication date: 4 October 2023
Application deadline (midnight local time): 25 October 2023
Vacancy no.: NY/GS/2023/01
Job ID: 11315
Department: ADG/ECR
Organization Unit: NYOFFICE
Location: New York
Contract type: Fixed Term
The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status and work permit in the United States of America. Applicants must have US citizenship, permanent residence status, G4 visa or approved asylum status.
The following are eligible to apply:
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
The position is located in the ILO Office for the United Nations based in New York. The Office has the function to interact with the UN Secretariat, UN entities, bodies, member States and partners based in New York. It organizes high-level events, coordinates the timely submission of technical input to UN reports and initiatives and promotes the ILO’s decent work agenda.
As a team member, the incumbent provides a range of operational and administrative support services in an efficient, effective and client-oriented manner. These relate to the delivery of administrative and office support, HR, finance and travel and logistics, and require the use of the enterprise resource planning (ERP) system. The incumbent performs at a fully operational level, requiring correct application of established rules, regulations, policies, procedures and guidelines to recommend an appropriate course of action in the assigned area(s).
The position works under the supervision of the ILO Special Representative to the UN and Office Director. Supervision received is focused on the timeliness of process execution and the quality of outputs. The incumbent works with a moderate degree of independence. Work is reviewed for correctness in the application of applicable standards.
Internal contacts are with staff and managers in other field offices, project locations and headquarters to provide operational and administrative support and to exchange information on specialized processes and procedures for the delivery of services. The incumbent liaises with diverse organizational units to initiate requests, obtain clearances, process and follow up on administrative actions.
External contacts are primarily with counterparts in UN agencies and other international organizations, embassies, permanent missions and concerned authorities to seek or provide information for the completion of pending issues. The incumbent also liaises with service providers to follow up on pending issues.
In accordance with the needs and priorities of the New York Office, the incumbent will provide the following services:
As the Assistant to the Director, along with performing the above duties, the position will:
Completion of secondary school education.
Minimum of five years of general administration and office support work experience. Experience of working with an enterprise resource planning (ERP) system would be an advantage.
Excellent command of English and working knowledge of another official language (French or Spanish) of the Organization.
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.