Hardship LevelD
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeNOA
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Target Start Date2024-01-01
Job Posting End DateNovember 22, 2023
Standard Job Description
Assistant Reporting Officer
Organizational Setting and Work Relationships
General guidance and support are received from the External Relations Officer. Guidance may also be given by the various specialised units in the office.
Within UNHCR: Close contacts with sections to gather and analyse information.
With EXTERNAL Parties: implementing partners and UN agencies to gather analyse and disseminate information about UNHCR activity information.
Impact of Work: Accurate and well-presented information will promote UNHCR action for refugees, contribute to good decision making, and help for fund raising.
Errors can lead to inappropriate action, and impact negatively on UNHCR's image and affect funding raising efforts.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Keep abreast with developments in the area of responsibility to prepare appropriate briefings and reports.
- Assist in collecting and drafting the required information for the production and dissemination of regular updates for internal and/or external distribution.
- Assist in organising donor briefings and the coordination of inter-agency meetings.
- Assist in maintaining working relationships with the Government, NGOs, and UN agencies.
- Draft and disseminate minutes of the meetings that are held periodically in the duty station.
- Accompany visitors and colleagues on monitoring missions to refugee sites giving appropriate briefing, commentaries and prepare briefing material for visitors.
- Draft updates, donor reports, background notes, briefing notes, press reports, etc.
- Produce reports on UNHCR activities.
- Liaise with external partners on behalf of UNHCR.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Communication; Journalism; or other relevant field.
Certificates and/or Licenses
HCR Learning Prog;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
1 year of previous work experience relevant to the function.
Desirable
Not specified.
Functional Skills
IT-Computer Literacy;
UN-UNHCR Operations, mandate, principles and policies;
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile As the Assistant Reporting Officer plays a key role in supporting donor engagement efforts through the regular drafting of high quality written materials (e.g., funding proposals and reports), the ability to draft concise and clear content in English is essential. Strong interpersonal and cross-cultural communication skills are also essential, as well as the ability to work under significant time pressures. The ability to analyse, consolidate and appropriately package information and data sourced from existing materials is also required. In addition, given the need to work closely with the External Relations (ER) and Public Information (PI) units on the creation of digital content, an existing understanding of social media platforms such as Facebook, X and Instagram is also desirable. It is also desirable for the Assistant Reporting Officer to possess an existing understanding of UNHCR’s donor engagement and resource mobilization approaches, especially with regard to visibility. Work experience in English media would be strong asset.
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Based in Cox’s Bazar, under the direct supervision of the Reporting Officer (Donor Relations), and in close coordination with the External Relations (ER) and Public Information (PI) units, the Assistant Reporting Officer plays a key role in supporting donor engagement efforts. This includes developing high-quality funding proposals and reports for submission to various government, intergovernmental and UN donors, requiring strong coordination with technical units (e.g., WASH, Shelter, Protection) as well as the Programme and Information Management (IM) units. The ability to manage multiple tasks and priorities, as well as meet tight deadlines, is essential. The Assistant Reporting Officer also acts as donor visibility focal point for the UNHCR Bangladesh operation, and will be required to provide accurate and timely guidance to staff across all units, as well as external partners. The Assistant Reporting Officer also leads on the implementation and tracking of a wide range of donor visibility activities, ensuring that donors’ requirements are met and providing support to the ER and PI units to develop materials such as videos and social media posts. The position is responsible for developing external materials shared with donors and other key external audiences.
Additional Qualifications
SkillsIT-Computer Literacy
EducationBachelor of Arts (BA): Communication, Bachelor of Arts (BA): Journalism
CertificationsHCR Learning Program - UNHCR
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional InformationOnly Shortlisted candidates will be contacted for the Assessment Exercises for the recruitment of the position, which may include Written/Technical tests and/or Interviews, as applicable for recruitment of the position.
Functional clearanceThis position doesn't require a functional clearance