Org. Setting and ReportingThis position is located in the UNODC Programme Office in Mauritania (POMRT), with duty station in Nouakchott, Regional Office for West and Central Africa (ROSEN), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Programme Coordinator heading the Programme Office in Mauritania. For more information on UNODC, please visit our website: www.unodc.org ResponsibilitiesWithin assigned authority, the incumbent will perform the following specific duties: • Provide management support for ongoing project activities by contributing to the development of the work plan. Organize logistics, prepare agendas and coordinate with stakeholders for the organization of activities according to operational needs. • Ensure compliance with authorization procedures in accordance with donor requirements. • Contribute to the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, inputs to publications, research reports and other documents as needed; draft minutes for project meetings. Maintain records/documents/files relating to the project. • Provide administrative and substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying and propose participants, preparation of background documents and presentations, handling logistics, etc.. Compile and prepare briefing and presentation materials, speeches, background information and documentation for meetings and missions. • Contribute to performing administrative duties and logistical services, as required (e.g., operational travel programme/organize travel, ensure processing of visa applications, identity cards and other documents etc.; ensure arrangement of transport, monitoring of vehicle maintenance and insurance. Assist in the organization, execution and coordination of logistical needs. • Assist in the proper control of supporting documents for payments and financial reports. Verify related documents/forms provided by partners before submitting them to the financial assistant for verification. • Provide assistance in budget preparation, provision of information for the audit. • Monitor accounts and payment to vendors and individual contractors for services, etc. • Ensure correct receipt of goods and services. Monitor and manage maintenance of equipment, software and systems, office supplies, identify office technology needs, etc. • Maintain contacts with partners and project staff, organize meetings and act as an interpreter if necessary. Assist in the coordination of planned project events. Ensure provision of administrative support for conferences, workshops, retreats. • Provide support for office maintenance and asset management by serving as a focal point in monitoring asset management files, etc., support the maintenance of common premises and services. • Support the strengthening and sharing of knowledge within the project. Participate in training for operations and programme staff. Contribute to knowledge networks and community practices. • Contribute to the collection and analysis of data and identification of trends or patterns and provide draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. • Document requirements and background information used for data analysis • Assist in liaising with counterparts within UNODC, both at headquarters and in the field and assist in building strategic partnerships; foster collaboration with relevant stakeholders, government officials, representatives of inter-governmental and non-governmental organizations, business partners, to obtain and exchange relevant information. • Perform other work-related duties, as required. CompetenciesProfessionalism: Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationAn advanced university degree (Master’s degree or equivalent) in law, sociology, political science, (project) management or international relations or any other similar field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of two years of progressively responsible experience in law including legal analysis, research and guidance with a first level university degree is required. Work experience in programme or project administration is desirable. Work experience with an Enterprise Resource Planning (ERP) system, e.g. SAP/Umoja is desirable. Work experience in managing data processing tools (i. e. Office 365, power BI) is desirable. Experience in data analytics or related area is desirable. Work experience with an international organization is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this position, English and French is required. Knowledge of Arabic is desirable. Knowledge of another language spoken in Mauritania is an advantage. Knowledge of another United Nations official language is an advantage. AssessmentEvaluation of qualified candidates may include an assessment exercise and a competency based interview. Special NoticeThis is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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