The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge, furthering the purposes and principles of the Charter of the United Nations. UNU’s mission is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.
For the past four decades, United Nations University (UNU) has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development and welfare. With more than 400 researchers in 12 countries, UNU’s work spans the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.
UNU Institute on Comparative Regional Integration Studies (UNU-CRIS) is one of 14 research and training Institutes that comprise the think tanks in the UNU system.
The specific mission of UNU-CRIS is to foster a better understanding of the processes of regional integration and cooperation and their implications in a changing world order. UNU-CRIS specializes in the comparative study of regional integration, multi-level governance and cross-border policy issues.
For more information, in particular on the details of the research themes, please visit https://cris.unu.edu/
Part-time 80%: Subject to organizational needs, budget availability, and mutual agreement, this position may be converted to full-time.
Reporting to the Financial and Administrative Officer, the Administrative Assistant is responsible for assisting with financial and other administrative services:
1. Provide financial and administrative support
Assist the Financial and Administrative OfficerHandle procurement (office and kitchen supplies, catering, library, IT): collection of vendor forms and registration of new Supplier IDs in Quantum, doublechecking of invoices, request for approval, VAT exemption documents, entry in QuantumAssist with the administration of internships/CTCs: administration in Quantum, liaising with interns/consultantsSupport business travel administration per UNU Travel guidelines: creation of Supplier ID and Traveler Profile via Quantum and UNALL, request for approval of the completed Travel Request, compiling the expenses in the F10 reimbursement form, entering the expenses as a Travel Request in UNALL, and doublechecking and submitting the expenses through QuantumLiaise with IT subcontractorsAssist with asset managementAssist with building maintenance2. Provide general administrative support
3. Perform other duties as assigned by the Director
Values:
Inclusion — take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identityIntegrity — act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standardsHumility — demonstrate self-awareness and willingness to learn from othersHumanity — act according to the purposes of the United Nations: peace, dignity and equality on a healthy planetBehaviours:
Connect and collaborate — build positive relationships with others to advance the work of the United Nations and work coherently as One UNAnalyse and plan — seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan actionDeliver results with positive impact — hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations servesLearn and develop — pursue own learning and development and contribute to the learning and development of othersAdapt and innovate — demonstrate flexibility, agility and the ability to think and act in novel ways1) Education and certification
- Completion of Secondary Education or Bachelor or Technical Bachelor in a relevant field: management assistant, accounting, business administration, or related field.
2) Required skills and experience
Required:
- Minimum 4 years (with Secondary education) or 2 years (with Bachelor Degree) of relevant working experience;
- Proficient in Microsoft Office with good Excel spreadsheet skills; and experience with handling web-based management systems;
- Result-oriented, self-motivated and “hands-on” with the ability to prioritize work and multi-task;
- Proven organizational skills and ability to take initiative, prioritize and deliver results in a fast-paced work environment;
- Strong collaboration and team skills with respect for diversity in all its forms;
- Passion for the mission of the United Nations and UNU
Desirable:
- Knowledge of and experience with the Flemish administrative environment
- Understanding of and experience with the UN administrative system, or a strong willingness to learn and master the processes
3) Language Requirements
- Fluency in English
- Working knowledge of Dutch
- Knowledge of another UN official working language is an asset
UNU offers an attractive, tax exempt compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), 30 days annual leave on full time basis, dependency benefits, pension plan and health insurance scheme. For more information please see: https://careers.un.org/lbw/home.aspx?viewtype=SAL
This is a part-time (80%), fixed-term appointment. The initial appointment will be for one (1) year with the possibility of renewal on a fixed-term appointment basis, subject to satisfactory work performance.
For academic positions, the combined duration of fixed-term appointments with UNU may not exceed six (6) years. The mandatory age of retirement for United Nations staff is 65 years.
October 2024 (tentative)
To apply to UNU, you will not need an account. Instead, we ask that you:
Apply via the apply link;fill out the UNU P11 Form (please avoid using similar forms provided by other United Nations organisations);provide a motivation statement (in the P11 form); andanswer a few questions that are tailored to the position.You may wish to refer to the UN Values and Behaviours Framework for more information.
12 August 2024
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks and references.
Staff members of the United Nations University are international civil servants subject to the Rector's authority. They may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised.
UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply.
UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
If you have supervisory function you need to have awareness on gender related issues.
UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU.
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