Back USPSC Response Readiness Specialist

SOLICITATION NUMBER: 720BHA21R00030
ISSUANCE DATE: April 14, 2021
CLOSING DATE AND TIME: July 5, 2023, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Field and Response Operations (FARO) is seeking offers from qualified U.S. citizens to provide personal service as a Response Readiness Specialist under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:
   (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
   (b) Specific duties performed that fully detail the level and complexity of the work.
   (c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
   (d) U.S. Citizenship
   (e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

FARO Recruitment Team
E-Mail Address: BHA.FARORecruitment@usaid.gov
Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the FARO Recruitment Team via the information provided above.

Sincerely,
Sonja Stroud-Gooden
Contracting Officer

DUTIES AND RESPONSIBILITIES

The Response Readiness Specialist will support and undertake the following activities. He/she will be assisted with this portfolio by other Response Readiness Specialists and occasional additional part-time staff. The Response Readiness Specialist, in consultation with the RSST Leader, and other stakeholders, will:

· Support and monitor BHA’s Personnel, Experience, Training, Equipment, and Readiness (PETER) system, including:
o Monitoring implementation and provide support to the RUs.

o Reporting on staffing readiness.

o Initiating and facilitating periodic discussions of assumptions and conclusions with the goal of updating it to maintain ongoing relevance to BHA’s current operating environment.

· Support Position Task Book Implementation:

o Track completed PTBs.

o Support linkage between RMS and PTB processes

o Support RUs and report as needed on availability of qualified staff for various DART and RMT positions.

· Track staff readiness, PTBs, training, skills, language, deployment history, etc. for reporting and recommending staff for appropriate DART and RMT positions via the PETER system.

· Coordinate on-call DART and on-call RMT readiness per RMS requirements. In close consultation with Management Council and RUs, develop and experiment with new / improved systems to ensure response readiness.

· Support planning for DART and RMT structures for actual or imminent activations, through:

o Facilitating planning efforts with regional teams.

o Identifying potential personnel to fill the positions identified.

o Coordinating with other Ops teams and units

· Prior to the activation of an RMT, provide relevant support needed to successfully deploy a team to the field.

· Manage the staffing alert process.

· Serve as backstops to other teams within the Ops Office, including completing PTBs for the other RUs in the Office. A particular focus will be on serving in the Deputy Manager for Operations role and/or backstopping other teams so that they can serve in that role.

· Serve as staffing resource to BHA for operational and contingency requirements.

· Maintain individual readiness for short-term assignments. Interact, as appropriate, with other BHA Teams in order to build and sustain familiarity with their activities.

· Sign-up for and serve as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied but may include serving as the Deputy Manager for Operations.

· As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

· The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approaches or methodology to be used in carrying out assignments.

· Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education

and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, disaster management, contingency planning, or a related field), plus seven (7) years of progressively responsible experience working in emergency relief and humanitarian assistance or related field.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, disaster management, contingency planning, or a related field), plus five (5) years of progressively responsible experience working in emergency relief and humanitarian assistance or related field.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Ability to obtain a Department of State medical clearance.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.