Starting Salary: £38,623 - £39,945 per annum
Contract: 18-month fixed term
Position Description
The UK Aid Match Coordinator will lead on programme level operational oversight, coordination and contract management of CAFOD’s UK Aid Match Programmes. They will coordinate work across CAFOD to aid the planning, delivery, monitoring, learning and reporting for CAFOD's UK Aid Match agreements. They will lead on the development of future UK Aid Match applications and on the relationship with the UK Aid Match Fund Manager, MannionDaniels.
Job Profile
The post holder will be based within the International Programme Funding Unit (IPFU) and work collaboratively across CAFOD, particularly with the International Development, Supporter Fundraising, External Communications and Finance Groups. They will coordinate cross-organisational mechanisms to engage staff from these groups and ensure a unified approach to UK Aid Match performance management. Performance management covers the successful delivery of existing grants including the delivery of high-quality programmatic outputs, meeting compliance requirements, budget and risk management and securing new funding. The post holder will lead on the relationship with the dedicated Performance & Risk Manager at MannionDaniels and will disseminate information about the fund to the relevant stakeholders in CAFOD.
The post-holder will be line managed by the International Development Funding Team Leader in IPFU, who holds oversight of DFID funding. There are no direct reports, but significant cross-organisational working and effective collaboration with colleagues and managers from other groups, particularly in region/country programmes, is a key requirement of this role.
Key Responsibilities
Programme Development and Contract Management (60%)
Maintain operational level oversight of CAFOD’s UK Aid Match Programme/s, closely collaborating with the programme team identifying and addressing risks and programme performance issues, including effective anticipation of actual results and contingency planning. Where relevant escalate issues to appropriate oversight group/s.
Contract-manage CAFOD’s UK Aid Match Grant Agreement/s to ensure compliance including: the preparation and timely submission of high-quality quarterly narrative and expenditure reports, and financial forecasts: application of transparency standards in line with and relevant UK Aid and IATI standards.
Work closely with Regional/Country and Fundraising teams and technical accompaniers to establish effective communication, feedback and tracking mechanisms.
Work closely with Programme Accountants to maintain oversight of budgets including HQ-managed budget responsibility, monitoring of overall programme expenditure and clear communication of financial performance against budget to programme teams and DFID.
Work/network with the Fund Manager to champion CAFOD’s track record and reputation at delivering high impact large scale projects, showcasing achievements, to favourably position for future funding.
Lead the coordination and development of future proposal development processes for UK Aid Match to secure funding; coordinating and driving the proposal process. This will include working collaboratively across the organisation to ensure proposal coherence between IP, Communications and Fundraising, and all deliverables are met on time and to a high quality. Depending on the future of the UK Aid Match Fund pipeline the postholder could be required to lead on other non UK Aid Match bids.
Monitoring, evaluation and learning (MEL) (30%)
Develop, roll-out and support information management processes to service UK Aid Match monitoring, learning, reporting, external communications and thematic reviews.
Work closely with programme staff and technical specialists to assess and assure the quality of data/evidence being gathered is in line with requirements for UK Aid Match funding.
Ensure UK Aid Match requirements are factored into programme planning, monitoring and review systems and learning processes, and UK Aid Match reporting processes are effectively integrated into CAFOD’s internal reporting, learning and communications mechanisms.
Coordinate and support all UK Aid Match thematic reviews, learning events and independent evaluations, ensuring they are effectively planned, supported, implemented and followed-up.
Provide UK Aid Match inductions for new starters.
Governance and communications (10%)
Report to and facilitate the work of CAFOD’s UK Aid Match oversight group/s.
Ensure processes are in place to enable effective internal and external communication related to UK Aid Match implementation, monitoring, progress reporting and compliance between contributing programmes, across UK Aid Match themes and throughout CAFOD.
Ensure all CAFOD external communications relating to the UK Aid Match acknowledge DFID’s support through the use of DFID UK aid logo or appropriate wording.
Coordinate responses in relation to additional DFID data/information requests on any aspect relating to CAFOD’s UK Aid Match agreement and programme management.
This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other non-UK Aid Match work as required. This job description is subject to regular review and appropriate modification.
Safeguarding for Children and Vulnerable Adults
CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.
Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
Person Specification
Essential Criteria
Understanding our context
A Understanding Catholic identity - Commitment to and understanding of the distinctive role of the Catholic Church in development.
B Understanding CAFOD - Shares and supports CAFOD’s values; able to communicate the differences in mission and approach between CAFOD and other agencies
C Understanding international development - Excellent knowledge and understanding of key issues in development across a diverse development and advocacy n settings. Experience of partnership-based development work overseas
Working together
D Managing ourselves -Takes initiative and appropriate action to achieve results; shares knowledge and expertise with colleagues; open to challenge and able to assimilate new ideas and concepts swiftly.
E Working with others - Provides clear guidance and support to colleagues; builds and maintains collaborative relationships across groups and at all levels of the organisation; ability to influence others (including senior managers) without direct authority and sometimes at a distance.
F Communicating - Provides clear guidance and support to colleagues; builds and maintains collaborative relationships across groups and at all levels of the organisation; ability to influence others (including senior managers) without direct authority and sometimes at a distance.
G Looking outwards - keeps abreast of sector and DFID trends on funding and M&E; politically astute and able to maintain excellent strategic relationships with key external stakeholders.
Making change happen
H Managing resources - Proactively monitors expenditure and use of resources. Offers ideas to improve systems and processes to reduce costs and improve efficiency. Makes difficult choices to ensure the best use of people’s time.
I Achieving results - Makes clear what has to be achieved by colleagues and ready to help them get things done; identifies and develops better processes and ways of working; anticipates risks and takes action to mitigate them
J Managing our performance - Negotiates and monitors standards of performance across teams through task management of key colleagues; demonstrates high standards and attention to detail in all work; tackles problems or conflict in a balanced way.
K Taking the lead - Provides a clear sense of direction and purpose for colleagues; builds close working relationships with leaders across the organisation; motivates others to get things done; takes a lead in identifying solutions and brings people along to make change happen.
Job-specific competencies
Desirable Criteria
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This vacancy is archived.